Police Records Clerk

This is highly responsible and specialized clerical work within the Records Room and Property Room of the Department of Police Service. Work involves the performance of duties which require attention to detail and accuracy in filing and recording information. Work is performed independently under general supervision.

Schedule

Hours of work cover 24/7 operations and will include weekends and holidays. Shifts are:

• 8 am - 4 pm
• 4 pm - 12 am
• 12 am - 8 am

Shifts are bid by seniority per bargaining agreement. The work week is 40 hours, typically 5 days on / 2 days off.

Pay

Starting salary: $46,772 - $47,834. After one year of successful service, provided the employee has met requirements and demonstrated proficiency in all functions, an employee in the classification of Police Records Clerk shall receive a classification and salary upgrade to Police Records Clerk II, with a salary range of $48,362 - $52,606.

Responsibilities

• Initiates and maintains proper files on all arrested persons using standard department recording methods.
• Performs warrant checks via manual and automated systems.
• Enters information into in-house and state computer systems relative to arrested and wanted persons in accordance with standard procedure.
• Handles requests from persons seeking information held within the Records Unit in accordance with law and regulations.
• Uses standard office equipment to include: microfilming machines, copier, facsimile, typewriter, and computer terminal.
• Files, maintains and retrieves information from department information system.
• Uses department radio communication system.
• Reviews incoming Case Incident Reports filed by field personnel before entry into department informational system.
• Records records of dispositions on court cases.
• Performs related work as required.

Requirements

• Graduation from standard high school and 1 - 3 years office experience; or any equivalent combination of training and experience, including high school graduation, which provides the following knowledge, skills and abilities:
• Ability to learn operational procedures.
• Ability to perform tasks consistent with learned procedures.
• Ability to communicate calmly, effectively and courteously with the public as well as others within the law enforcement profession.
• Ability to write clearly and legibly.
• Ability to work rotating shifts.
• Ability to carry out oral and written instructions correctly.
• Ability to type and file information accurately.
• Ability to check and be responsible for own work.
• Ability to keep all matters confidential.
• Skill in typing accurately.
• Ability to learn software specific to assignment.

Necessary Special Requirements

• Must obtain and maintain COLLECT certification throughout employment.
• Must have ability to work various shifts and be flexible about days off.
• Employment is contingent upon the successful completion of:
  • An extensive pre-employment background check.
  • A pre-employment physical examination, including pre-employment drug screening in accordance with the City’s Drug Free Workplace Policy.
  • A 90-day probationary period.
• This is a sensitive title position requiring access to protected law enforcement systems. Candidates who receive a conditional offer of employment will be required to successfully complete an extensive background investigation assessing overall suitability for the role and eligibility to obtain Connecticut CJIS CT “COLLECT” certification (including access to NCIC/NLETS and in-state criminal history databases).

The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.