POLICE RECORDS ASSISTANT

This is a non-exempt, at-will position in the Records Division of the Police Department, requiring advanced and varied clerical work in compliance with state statutes and department procedures.

Examples of Duties

• Manages the preparation, data entry, and maintenance of applicable Police Department records in accordance with established procedures and methods.
• Compiles all required documentation and evidence to ensure that criminal cases, misdemeanor arrests (including domestic violence, DUIs, juveniles, and warrants/capias) are filed completely and timely with no missing evidence or documents.
• Prepares correspondence from various sources.
• Sorts, updates, and files offense reports, citations, accident reports, and other departmental documents.
• Performs receptionist duties for the Records Division, including processing mail and service requests.
• Ensures citations are delivered to court timely and logged in the recordkeeping system.
• Collects and forwards fines and fees as needed.
• Inputs and updates data in applicable databases.
• Performs related work as required.

Qualifications

• Knowledge of recordkeeping, data entry, and modern office practices.
• Skill in written and verbal communication, computer literacy (Microsoft Office), and learning new applications.
• Ability to enter/retrieve computer data, maintain filing systems, compile accurate records, follow instructions, and work independently.
• Ability to maintain confidentiality, prioritize tasks, and establish effective working relationships with employees, officials, and the public.

Education and Experience

High school diploma or equivalent. A minimum of 6 months of related office experience or an equivalent combination of education, training, and experience. Working knowledge of public records law is preferred.

Licenses and Certifications

Valid State of Florida driver’s license.

Work Environment

The work is sedentary, requiring exerting up to 10 pounds of force occasionally. Work involves prolonged sitting.

Benefits

• Comprehensive benefits package including vacation, holiday, and sick leave.
• Medical, dental, and life insurance.
• Access to an onsite clinic offering care at no cost.
• Robust wellness program.

Pay

Starting salary: $37,753.81 (non-negotiable).