POLICE RECORDS ASSISTANT

Description This is a non-exempt position which requires advanced and varied clerical work in the Records Division of the Police Department, in compliance with state statues and department procedures. Employees are hired as AT WILL employees that serve at the pleasure of the City and may be terminated at any time with or without cause. Examples of Duties Manages the preparation, data entry, and maintenance of applicable Police Department records in accordance with established procedures and methods. Compiles all required documentation and evidence to ensure that all criminal cases, misdemeanor arrest, including cases of domestic violence, DUIs, juveniles, and warrants/capias, are filed in a complete and timely manner with no missing evidence or documents. Prepares correspondence from various sources. Sorts, updates, and files a variety of records including offense reports, citations, accident reports, and various other departmental reports and documents. Performs a wide variety of receptionist duties for the Records Division. Processes mail and reports service requests for various cases. Ensures citations are delivered to court in a timely manner and are properly logged in the recordkeeping system. Collects and forwards fines and fees as needed. Inputs and updates various data and information on applicable database. Performs related work as required and as directed. Typical Qualifications Knowledge, Skills, and Abilities: Knowledge of the functions and properties of proper recordkeeping and record maintenance. Knowledge of data entry and retrieval. Knowledge of modern office practices and procedures. Knowledge of proper telephone etiquette and procedures. Skill in written and verbal communication. Skill in computer literacy with an emphasis on Microsoft Office programs, and the ability to learn new applications Ability to enter and retrieve computer data. Ability to maintain index filing systems and classify document material for filing purposes. Ability to compile and maintain accurate records. Ability to understand and follow instructions and to complete work assignments correctly and effectively. Ability to maintain confidentially, prioritize work assignments, and work independently. Ability to communicate effectively and to establish effective working relations with other municipal employees, city officials, and the general public. Education And Experience High school diploma or equivalent; Working knowledge of public records law is preferred. Supplemented by a minimum of 6 months of related experience in general office work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Documents Required To Apply Applications which do not include specified documents below , will not be processed. Applicant Background Information Form with notarized signature. Click HERE to download and complete the form. Licenses And Certifications Valid State of Florida driver’s license. Work Environment The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Work requires the ability to sit for prolonged periods of time. The City of Plantation offers a comprehensive benefits package, including vacation, holiday, and sick leave, along with medical, dental, and life insurance. Additionally, we provide access to an onsite clinic offering exceptional care at no cost. To learn more about our robust wellness program and other benefits, please visit our website. For a more detailed overview of our benefits package, Click Here 01 If you answered "Yes" to Veterans Preference above, did you attach your DD-214 - MEMBER 4 form, the Veterans' Preference Certification, FDVA form VP-1 and, if applicable, other certification forms. Please see Veterans Preference link on the Employment page for additional information. Failure to attach these documents will result in no Veterans Preference being given. (Check "NA" if this does not apply.) YesNoNot Applicable 02 Do you claim Veteran's Preference? (Check "no" if this does not apply.) YesNo 03 Did you attach a copy of your high school diploma or GED certificate? (A copy will be required upon hire) YesNo 04 Did you complete and attach the Applicant Background Information Form? Failure to attach this will result in your application being disapproved. https://www.plantation.org/home/showdocument?id=932 YesNo 05 How many years experience do you have in working with the Florida Public Records law (FS119)? NoneLess than 1 years experienceMore than 1 but less than 2 years experienceMore than 2 but less than 3 years experienceMore than 3 but less than 4 years experienceMore than 4 years experience 06 Have you had a single suspension of your driver license in the past 2 years or 2 or more suspensions within the past 5 years driving history (except if suspension was due to insurance error or clerk of court error)? YesNo 07 By applying for this position you acknowledge that the starting salary is $37,753.81 (non negotiable). YesNo Required Question