Podcast Operations & Growth Coordinator

About the role

The Podcast Operations & Growth Coordinator will manage the guest pipeline, scheduling, and production coordination for the Just Ingredients podcast while also developing strategies to grow and market the show.

Responsibilities

• Manage the full guest pipeline — sourcing, outreach, vetting, and booking
• Schedule all recording sessions and handle guest logistics from first contact to publish date
• Create guest prep documents, episode briefs, and coordination emails
• Track episode timelines and maintain an accurate, current show calendar
• Cook up guest prep materials and coordinate with editing and marketing teams
• Manage guest travel and reimbursements when applicable
• Maintain standard operating procedures (SOPs) and organized systems for all podcast operations
• Develop and execute a podcast growth strategy across platforms
• Manage the show’s presence on Apple Podcasts, Spotify, YouTube, and social media
• Identify cross-promotion, partnership, and guest-swap opportunities
• Track listener metrics and bring data-informed recommendations to the team
• Support episode promotion in collaboration with the broader marketing team
• Bring new ideas for audience engagement and listener retention
• Research trends in podcast growth and health and wellness content

Requirements

• 2–3 years of experience in podcast coordination, administrative roles, or a closely related field
• Highly organized with strong follow-through — you don’t need to be reminded twice
• Clear, professional communicator in writing and in person — you represent Just Ingredients well with guests and external partners
• Marketing-minded with an understanding of how content grows an audience and ideas for how to do it
• Comfortable with scheduling software, Google Workspace, podcast platforms, and social media tools
• Genuine passion for health, wellness, and clean living — you get what this brand is about
• Experience in social media management, content marketing, or audience growth strongly preferred
• Thrives in a fast-moving, founder-led environment where ownership is expected