Plumbing Admintrative Assistant

About the Role

The Plumbing Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

May direct the work of clerical employees in lower job classifications and assist in training newly hired clerks and secretaries.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Requirements

• High School Diploma or equivalent required.
• 2–3 years of experience in an administrative role preferred.

Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Data entry and working knowledge of general office equipment.
• Ability to work independently.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Benefits

• Competitive pay rates, paid every Friday.
• Opportunities for advancement.
• Paid Time Off (PTO) – start accruing on Day 1.
• Comprehensive benefits package available 1st of the month after 30 days, including:
  • Health, Dental, and Vision Insurance.
  • Employee Assistance Program (EAP).
  • Life Insurance and AD&D.
  • Company-paid basic life insurance for all employees.
  • Educational assistance.
  • 401(k) after 90 days.