Plant Ops. Administrative(FT)

About the role

Provide executive-level administrative support to the Plant Operations Director and department leadership; process invoices, manage work order system and associated quality control reporting processes; schedule departmental meetings and special projects; manage departmental correspondence; assist with CAPEX project management and supportive documentation; assist with scheduling and monitoring preventive maintenance program.

Responsibilities

• Process invoices and manage work order system
• Manage departmental meetings and special projects
• Manage departmental correspondence
• Auxiliary with CAPEX project management and supportive documentation
• Auxiliary with scheduling and monitoring preventive maintenance program
• Handle all calls from the Front Desk staff that require immediate attention
• Add, remove and update resident profiles in Worxhub
• Place orders for supplies for department needs through PO system
• Take resident complaints and work with team members to resolve issues or seek management direction
• Handle all key requests, garage door openers for residents, team members and Sales Office
• Auxiliary with reports as requested by Department Director
• Maintain an accurate and organized filling system
• Match up invoices with material requisitions, packing slips, and delivery slips
• Maintain a financial record system using department budget management system
• Auxiliary with reports as requested by Department Director
• Coordinate all Landscape work order requests with residents

Requirements

• Knowledge of Word Perfect, Excel, and calendar
• Ability to use a personal computer, typewriters and other office equipment
• Account Payable Experience
• Proficient knowledge of bookkeeping and financial record keeping using the department budget management system
• Effective communication skills with residents, families, supervisors and community team members
• Ability to perform duties with minimal supervision
• Willingness to work with the elderly

Qualifications

• Knowledge of Word Perfect, Excel, and calendar
• Ability to use a personal computer, typewriters and other office equipment
• Account Payable Experience
• Proficient knowledge of bookkeeping and financial record keeping using the department budget management system
• Effective communication skills with residents, families, supervisors and community team members
• Ability to perform duties with minimal supervision
• Willingness to work with the elderly

Skills

• Administrative Support
• Bookkeeping and Financial Record Keeping
• Communication Skills
• Computer Skills
• Customer Service
• Office Equipment Proficiency
• Project Management
• Resident Interaction
• Work Order Processing

Benefits

• Medical, Dental, and Vision insurance
• HSA and FSA options
• Life and Disability coverage (basic and voluntary)
• Voluntary Accident, Critical Illness, Identity & Fraud Protection, and Pet Insurance
• Competitive benefits and 401(k) with company match
• Referral Bonus Program - Up to $500 per referral!
• Generous PTO, Paid Holidays and Bereavement Leaves
• Employee Assistance Program & a Safe and clean work environment
• Birthday Celebration, Service Tenure Awards and Monthly Employee Engagement Activities
• Career Advancement Opportunities
• Tuition Reimbursement Program
• A warm, engaging, and mission-driven workplace
• Opportunity to make a meaningful impact on residents' lives

Pay

• $24.37 - $31.69 hourly

Schedule

• Shift Schedule: 8:30am-5:00pm
• Must be available to work some weekends