Plant Administrator

Job Summary

The Wind Plant Administrator will support the Field Operations Team, work with the Plant Manager and Regional Director for Field Operations, and manage personnel activities for two wind plant facilities.

Key Responsibilities

• Create reports and project statements including owner cost responsibility, project status, and adherence to contractual requirements.
• Provide desk-side IT support for site staff members and visiting Avangrid personnel.
• Interface with Helpdesk support on network and local server issues.
• Support site staff with the Company's ERP systems such as SAP financial and expense reporting, requisition and purchase order processing, time entry, maintenance and materials management, online employee benefits, etc.
• Execute and administer spare parts inventory related responsibilities including organization of stockroom, receiving, goods movements, cycle counts, and tracking and recording of serialized components.
• Process daily work orders in SAP, including material consumption, goods movements, labor hours, and other key measurements associated with each job/task.
• Administer planned maintenance cycles and serialized component movements.
• Purchase and receive activities, such as generating requisitions, administering purchase orders, receiving goods, purchasing tools and/or equipment, resolving vendor discrepancies, etc.
• Maintain and monitor weather conditions impacting project operations and safety.
• Analyze and interpret financial and operating data as requested.
• Periodically download data files from project SCADA system.
• Answer telephone, take messages, and provide information to callers or visitors.
• Maintain and replenish office supplies; maintain all office equipment.
• Prepare detailed labor tracking for management.
• Plan and coordinate company functions and meetings.
• Schedule onsite training as required and participate in regional and project staff meetings, recording minutes as needed.
• Handle invoice processing and reconciliation as required.
• Work closely with the Portland Office on various issues such as warranty claims, payroll, vendors, community outreach, etc.
• Adhere to effective internal controls.

Required Qualifications

• High School Diploma/GED and minimum of 4 years of experience in a comparable administrative role; or equivalent combination of education and experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) with the ability to set up MS Windows profiles, email settings, printer access and desktop shortcuts, and the ability to interface with Helpdesk support on network and local server issues.
• Demonstrated skills in typing and proofreading.
• Demonstrated analytical and quantitative skills including the ability to analyze and interpret financial data; process and understand various accounting functionalities.
• Ability to maintain confidentiality of the department and team.
• Ability to travel in the region several times quarterly.

Preferred Qualifications

• Prior experience of maintaining and adhering to inventory controls, working with SAP or equivalent ERP system, and purchasing and receiving activities.
• Self-starter with demonstrated performance leading initiatives and building consensus at all levels of a matrixed global organization with minimal supervision.
• Ability to foster and participate in a productive team environment by establishing and maintaining effective working relationships with co-workers, managers, customers, contractors, and vendors.
• Effectively provides and receives information orally in individual and group situations. Written expression is clear, concise, and conveys the desired message.
• Strong prioritization and multi-tasking skills with the ability to operate in a complex, rapidly changing business environment with typically tight schedules and demanding targets.