Plant Administration Assistant

About the role

The Plant Administration Assistant creates, maintains, and organizes operational and sales activity records for the WWTF plant location. This role operates in an office environment and involves continuous sitting and tasks involving repetitive motions using the wrists, hands, and fingers for periods of 6‑8+ hours at a time.

Responsibilities

• Sorts and files daily control sheets from the prior day's work and updates the branch sales board.
• Completes and submits period-end inventory.
• Performs daily and weekly routing of Operations and Sales trucks and drivers, and tracks and files daily driver logs and vehicle maintenance records.
• Creates service packs with labels and manifests for the Sales Service Team.
• Drafts a list of customers that have not been serviced or potential call-ins.
• Orders office and sales supplies and processes plant paperwork data entry.
• Serves as direct contact with field personnel from branch locations and answers customer inquiries.
• Answers the Customer Service phone line in a professional manner and accurately routes incoming customer calls.
• Creates inbound and outbound spreadsheets for waste material and inputs waste information from drivers into the Company computer program.
• Maintains accurate files of inbound/outbound paperwork.
• Assists Plant Sales and Operations Managers with maintaining accurate records of plant activity.
• Other reasonable directives, responsibilities, and activities may change or be assigned at any time with or without notice.
• This position does not have supervisory responsibilities.

Requirements

• High School Diploma/GED.
• Experience communicating effectively.
• Experience performing tasks that require a high degree of accuracy.
• Experience completing tasks independently.
• Experience interacting with branch employees and other corporate departments.

Skills

• Proficiency with Microsoft Excel, Outlook, and Word.