Plant Administrative Assistant

About the role

At Niagara, we’re looking for Team Members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water. Work in an entrepreneurial and dynamic environment with a chance to make an impact, develop lasting relationships with great people, and have the opportunity to build a satisfying career. We offer competitive compensation and benefits packages for our Team Members.

Responsibilities

• Retrieve messages from voice mail and forward to appropriate personnel.
• Answer incoming telephone calls, determine purpose of callers and forward to appropriate personnel or department.
• Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
• Answer questions about organization and provide callers with address, directions or other information.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Monitor visitor access and issue passes when required.
• Ensure all visitors and contractors read and understand company’s good manufacturing practices.
• Call to schedule appointments and interviews.
• Update appointment calendars.
• Receive, sort, and route mail and maintain and route publications.
• Sign for and route all office Federal Express and UPS deliveries.
• Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.
• Submit issue-traks for any needed issue that arises regarding the office.
• Coordinate the ordering and receiving of uniforms for employees.
• Use Oracle to submit requisitions and forward purchase orders for suppliers, distribution and tracking of uniforms.
• Create and post all PowerPoint presentations and other communication to the Marlin board.
• Keep clean work area and common spaces.
• Assist in ordering and coordinating all plant events (Open House, community involvement activities, plant visits, holiday party).
• Assist employees with necessary forms, paperwork, and HR systems (Workday, Niagara U, etc.) as needed.
• Distribute and track weekly safety talks to supervisors and employees.
• Order, receive, and maintain office supplies.
• Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.
• Regular and predictable attendance is an essential function of the job.
• Upload visit log into the splash page monthly.

Qualifications

Minimum Qualifications:

• 2 Years – Experience in Field or similar manufacturing environment
• 2 Years – Experience in Position
• 0 Years – Experience managing people/projects (experience may include a combination of work experience and education)

Preferred Qualifications:

• 4 Years – Experience in Field or similar manufacturing environment
• 4 Years – Experience working in Position
• 2 Years – Experience managing people/projects (experience may include a combination of work experience and education)

Education:

• Minimum Required: High School Diploma
• Preferred: Associate's Degree

Certification/License: Required: N/A; Preferred: N/A