Planning Clerk

About the role

Work is primarily performed in a professional office environment within a manufacturing facility. The position requires regular interaction with employees throughout the facility and may require occasional exposure to manufacturing areas, including noise, moving equipment, and varying temperatures. Regular use of a computer and telephone is required. Occasional travel to supplier locations, company facilities, or business meetings may be required. The position may require extended hours or additional availability to address critical supplier, material, or production-related issues. Appropriate personal protective equipment (PPE) must be worn when entering designated manufacturing areas.

The Planning Clerk provides administrative and operational support to the Planning department by maintaining production planning data, coordinating communication across functional teams, and ensuring accurate system transactions. This position plays a key role in supporting production scheduling, inventory accuracy, and material planning activities to help ensure efficient manufacturing operations.

Responsibilities

• Assist in creating, maintaining, and updating production schedules to support manufacturing operations.
• Monitor production order status and communicate schedule changes to appropriate departments.
• Support inventory accuracy through routine system data validation, inventory transactions, and record maintenance.
• Coordinate communication between Planning, Purchasing, Production, Engineering, and Warehouse teams regarding production priorities and material availability.
• Prepare, compile, and distribute daily production reports, planning metrics, and operational dashboards.
• Process Engineering Change Notices (ECNs) and ensure planning records, bills of material, and related documentation are updated accurately.
• Assist with material availability reviews and identify potential shortages or constraints that may impact production schedules.
• Maintain planning files, production documentation, and departmental records in accordance with company procedures.