PHX Fueling Accounting Administrator

Job Summary

The Fueling Accounting Administrator will work closely with the team to ensure accurate fuel accounting for airline customers and fuel suppliers. This role supports fuel accounting operations by processing intoplane issues, meter reconciliation, and inventory tracking in compliance with A4A Spec 123 standards, while also providing general administrative support.

Key Responsibilities

• Accurately enter and maintain fuel accounting transactions in Varec Fuels Manager
• Reconcile meter readings and inventory variances to ensure accuracy and completeness
• Support fuel inventory tracking, reporting, and month-end closeout processes
• Communicate with customers, fuel facility operators, and internal departments to ensure accurate accounting and billing
• Maintain accounting files, records, and tracking spreadsheets
• Process accounts payable invoices
• Perform administrative duties including ordering uniforms, office, and janitorial supplies
• Cookbook employee badging in accordance with airport procedures
• Aid with reporting and other operational or administrative tasks as assigned by management

Qualifications And Competencies

• High school diploma or equivalent required
• Minimum of two years of administrative and/or accounting experience preferred
• Fuel accounting experience is a plus but not required
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong math, analytical, and organizational skills with attention to detail
• Able to multitask and work in a fast-paced environment
• Excellent verbal and written communication skills with professional phone and email etiquette
• Self-motivated and highly organized
• Must be available to work weekends and adjust schedule for month-end closeouts (typically the first business day of the month)

What We Offer

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retailer plan
• Tuition reimbursement
• Vision insurance

At Swissport

We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.