Accounting Administrator

Summary

The Accounting Administrator supports daily accounting and financial operations, ensuring accurate and timely processing of transactions, adherence to policies and controls, and assists in month-end / year-end close activities. This role often interfaces with internal stakeholders, external vendors, and auditors.

Duties And Responsibilities

• Process accounts payable: review invoices, validate, code, ensure approvals, post entries.
• Manage employee expense reports and corporate card transactions (review, reconcile, enforce policy).
• Maintain vendor master data: setup, updates, validation, coordinate vendor inquiries.
• Support general ledger (GL) posting and reconciliations (e.g. accruals, prepaids, suspense accounts).
• Absorb assistance with month-end and year-end close processes: preparing journal entries, supporting schedules, accruals, reconciliations.
• Prepare supporting documentation and schedules for audits (internal / external).
• Absorb assistance with financial reporting and analysis (variance analysis, ad hoc reports).
• Ensure compliance with accounting policies, internal controls, and regulatory standards.
• Participate in process improvement / automation initiatives.
• Cook up and communicate with cross-functional teams (procurement, operations, tax) on accounting matters.
• Support cash posting, bank reconciliations, and intercompany accounting (if applicable).

Requirements

• Qualifications and Skills:
• Bachelor's degree in accounting is preferred.
• 1-3 years of accounting experience.
• Strong knowledge of accounting fundamentals.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data functions).
• High attention to detail, accuracy, and analytical mindset.
• Good organizational, time-management, and multitasking skills.
• Strong communication (verbal / written) and interpersonal skills.
• Ability to work both independently and as part of a team.

Competencies

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• 401K
• Life Insurance
• Flexible Spending Accounts (FSA)
• Disability Insurance
• Paid Time Off
• Training & Development