Philanthropy Coordinator

Key Responsibilities

• Provide administrative and scheduling support, including managing calendars, preparing meeting materials, and coordinating internal and external meetings.
• Aid in the preparation of reports, presentations, and fundraising updates for leadership, board members, and staff.
• Support internal and external meetings by preparing agendas, materials, and pre- and post-meeting notes.
• Support the cultivation and stewardship of donors through coordinated communications and recognition efforts.
• Maintain accurate records of donor interactions in the donor database.
• Provide logistical and administrative support for annual appeals.
• Partner with the Marketing team in the development of print and digital assets for various development initiatives.
• Assist in gift processing to ensure accuracy.
• Assist with planning and executing Development events including the Chicago Marathon and Unity Breakfast.
• Care for event logistics such as registration, invitations, and follow-up communications.
• Coordinate support for volunteer committees associated with events.
• Support moves management tracking and pipeline development.
• Identify and research individual donors with affinity to the Y.
• Maintain fundraising calendars and development project timelines.
• Provide operational support to ensure fundraising processes run efficiently.

Qualifications

• Education: Bachelor’s degree in nonprofit management, communications, business, marketing, or related field preferred.
• Experience: 1–3 years of experience in fundraising, nonprofit administration, development operations, or related field preferred.
• Skills & Competencies: Strong organizational and project management skills; excellent written and verbal communication abilities; attention to detail and ability to manage multiple priorities; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); proficiency in Raiser’s Edge; ability to maintain confidentiality and handle sensitive donor information; collaborative mindset with strong interpersonal skills.

Child Abuse Prevention

• Report any items that may provide a health or safety hazard to staff, members or guests to your supervisor.
• Follow all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children.
• Report any suspicious behavior and violation of policy and procedures to your supervisor.
• Complete all child abuse prevention training as required.