Philanthropy Coordinator

About the role

Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center, Gottlieb Memorial Hospital, and MacNeal Hospital.

Responsibilities

• Provides centralized support for the IL/IN Regional Office of Philanthropy, working closely with internal teams, leadership, and external stakeholders to support fundraising initiatives and operations.
• Owes ownership of the gift entry and donor acknowledgement process, documenting and supporting fundraising initiatives and activities, maintaining accurate donor records, and creating lists and reports.
• Manages and maintains donor records, ensuring accuracy and confidentiality within the CRM system (Blackbaud).
• Oversees the full gift entry process, including deposits, batch uploads, and timely donor acknowledgements.
• Serves as a power user of Blackbaud CRM by supporting fundraising initiatives and activities.
• Supports fundraising initiatives by documenting donor interactions, prospect plans, and campaign activities.
• Coordinates meetings, calendars, and events, including scheduling, logistics, materials preparation, and follow-ups.
• Drafts and prepares written communications such as presentations, correspondence, and donor materials.
• Affords assistance with planning and execution of donor cultivation, stewardship, and recognition activities.
• Generates reporting support by generating donor lists, performance reports, and fundraising analytics.
• Manages department communications, including phone and inbox inquiries, ensuring timely and professional responses.
• Performs office management tasks such as supply ordering, expense tracking, reimbursements, and operational support.
• Represents the Office of Philanthropy at events, including occasional evenings and weekends.
• Handles sensitive and confidential information with professionalism and discretion.
• Performs additional duties as assigned.

Requirements

• High School Diploma required; Bachelor’s Degree preferred.
• Minimum of 4 years of job-related experience.
• Experience working with relational databases and data entry systems.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Preferred Qualifications

• Healthcare and/or fundraising experience.
• Experience with Blackbaud CRM or Raiser's Edge.

Skills & Abilities

• Strong written and verbal communication skills with a focus on professionalism.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Ability to analyze, interpret, and present data effectively.
• Strong interpersonal skills with the ability to collaborate across teams.
• Self-starter with the ability to work independently and adapt to changing priorities.

Benefits

We Offer Benefits starting Day One
DailyPay – work today, get paid today
Tuition Reimbursement
Competitive compensation
403(b) with employer match
Career growth opportunities