Pharmacy Sourcing and Inventory Coordinator

Responsibilities

• Prepares purchase orders, analyzes quotations, and expedites deliveries and shipments based off current inventories and pars.
• Maintains open purchase orders.
• Interviews sales representatives, secures bids and quotes, selects supplies/equipment, and places orders.
• Studies market trends, interviews vendors, and recommends sources of supply.
• Contacts vendors and facility personnel to ensure actions are completed.
• Processes change orders, notifies vendors of material and quantity requirement revisions, contacts vendors on rate adjustments and incorrect materials.
• Provides oversight of certifications of delivery and conducts checks against order; checks and approves payment of invoices.
• Prepares documents to process requests for adjustments for damages, incorrect shipments, and product returns. Monitors and ensures proper credits.
• Continually monitors contracts to ensure that the health system and our vendors are compliant with group purchasing organization or independent contracts, pricing is current, and vendors are providing quality products.
• Maintains inventory levels within assigned pharmacies and other health system facilities based off product usage and criticality as measured by key performance indicator(s).
• Coordinates the returns of outdated medications.
• Manages the proper receipt, handling, and stocking of product in the pharmacy.
• Communicates and documents known drug shortages and applicable inventory levels to the System Drug Shortage Meeting.
• Prepares invoice documents for product transfer to other departments and outside locations.
• Captures new product requests from facilities to system Pharmacy leadership for stocking consideration.
• Ensures product conversions and new product implementations are completed at assigned facilities.
• Provides cost savings opportunities and associated analytical data through Value Analysis and system Pharmacy.
• Acts as an administrator, on behalf of the health system, for technology systems including inventory management software.
• Elevates new product requests from facilities to system Pharmacy leadership for stocking consideration.
• Provides purchasing coverage to other facilities as needed.

Qualifications

• High School Diploma or GED
• Minimum of 2 years relevant experience.
• Required: Certified Pharmacy Technician upon hire.
• Required: Registered Pharmacy Technician upon hire.