Pharmacy Scheduler

Job Responsibilities

• Models and shares customer service best practices with all area staff to deliver a distinctive and delightful customer experience.
• Schedules and places pharmacists in open shifts due to PTO, disability, jury duty, and “no shows”.
• Schedules, prioritizes and follows up on meetings and appointments.
• Maintains calendar, issues reminders, and monitors appointments for the District Pharmacy Supervisor.
• Organizes and maintains paperwork and files.
• Creates and releases the work schedule for relief pharmacists using the market scheduling system.
• Cascades key communications to the area and associated districts, as instructed by HCSCoordinates schedules of full time pharmacists in need of extra shifts to complete their schedule and to minimize the amount of premium pay incurred to cover shifts.
• Maintains credentialing, licensing and PTCB compliance status for all area pharmacy staff on the WOLFCreates travel itineraries for Healthcare Supervisor.
• Processes expense reports.
• Supports Healthcare Supervisor with store visit scheduling, preparation, visit documentation and reporting.
• Prepares salaried pharmacist payroll for Healthcare Supervisor to approve; resolves payroll issues when necessary.
• Provides pharmacy recruitment support for Healthcare Supervisor: communicates with target schools and internal recruiting teams, coordinates campus recruiting events, follows up with interview candidates to provide interview logistics and/or offer details.
• Manages pharmacy intern program, in support of the Healthcare Supervisor.
• Coordinates meetings by preparing logistics (travel, lodging), preparing meeting content, and ensuring availability of appropriate software, equipment, meeting space, and other items (food, supplies).
• Screens correspondences, prioritizes mail, and drafts responses as appropriate.
• Handles confidential and/or sensitive information with discretion.

Qualifications

• High School Diploma / GED.
• Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets).
• Basic skill level in Microsoft PowerPoint (for example: inserting, rearranging, hiding and deleting slides, navigating between slides, increasing list level, adding, centering and editing text, changing views, inserting a table or a note, moving objects, printing outline view and/or running a slide show).
• Basic level skill in Microsoft Word (for example: opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions).