Personnel Security Assistant

About the role

IDA is looking to hire a Personnel Security Assistant who is ready and willing to quickly become the heart of the office. An ideal candidate will have the ability to maintain composure, thrive in a fast-paced driven environment and who is eager to create a positive experience for all employees and guests at IDA's Alexandria, VA office.

Responsibilities

• Executes elements of the personnel security program in support of the National Industrial Security Operations Procedures Manual (NISPOM).
• Enforces security policies and procedures.
• Utilizes multiple Department of War (DoW) related databases to complete visitor requests, clearance verification and other security related actions.
• Cordially greets visitors and ensures that all visitors entering the Restricted Area in the IDA facility are registered and authorized.
• Processes visitor requests; enters clearance information into the visitor database and/or research information in the Defense Information System for Security (DISS) and SIMS clearance database; verifies foreign visitor authorization from the Export Control Office and Security.
• Coordinates all classified meetings requiring government sponsor approvals; liaison between Security Operations and IDA hosts facilitating a smooth flow of visitors in the lobby area during meetings or seminars.
• Directs visitors to meeting location and collects electronic devices when required, ensuring compliance with all aspects of the IDA security program.
• Updates SIMS database for clearance and visitor tracking.
• Ensures IDA information in the DISS is accurate and timely.
• Assists in the security clearance process as backup for the Security Specialist I and II.
• Assists the Physical Security Team, as needed.
• Performs other work-related duties as assigned.

Qualifications

• High school diploma and two years of related administrative and customer service experience.
• Experience with DoW 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM) and applicable Intelligence Community Directives (ICD) preferred.
• Experience with DoW clearance process such as DISS, eQIP, SF86, foreign national visitors, and SIMS is desired.
• Proficiency in use of computers and Microsoft Office applications (Word, Excel and Outlook).
• Ability to communicate and interact professionally and courteously both orally and in writing with all levels of employees and guests.
• Reliable attendance and punctuality are required.
• Possesses excellent organization skills, attention to detail and comfortable in a fast-paced environment.
• Ability to handle multiple demands and prioritize workload based on urgency.
• US Citizenship required.
• Active Top Secret with SCI is preferred.

Benefits

• Comprehensive benefits including diverse health insurance options, generous 10% contribution to retirement, parental leave, 20 days paid time off (which increases with tenure), and relocation reimbursement.
• Mission-oriented work at a non-profit that supports and protects our warfighters; as a non-profit, IDA employees are eligible for Public Service Loan Forgiveness (PSFL).
• Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.
• A strong employee and corporate culture of work-life balance, including commitment to average 40-hour work weeks through flex time, partial telework options, and expectation of communication only during core business hours.
• A brand-new facility located in Alexandria’s high-tech corridor in Potomac Yard; amenities include a gym, and close proximity to local dining and shopping.
• Easy access to Potomac Yard Metro stop and Potomac Yard DASH bus stop.
• Employer contributes $315/month (IRS max) to commuter benefits.

Pay

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $42,291 - $67,666. Individual salary within this range will be commensurate with the incumbent’s experience, unique skills and qualifications, and other relevant factors.

Schedule

Individuals may work a flexible schedule to accommodate their personal needs.