Personal Injury Litigation Assistant

Key Responsibilities

• Support the Personal Injury Paralegal and Personal Injury Attorneys with the day-to-day management of an active litigation caseload.
• Prepare, edit, format, and proofread a wide variety of legal documents and correspondence, including transcription from dictation, discovery responses, medical record summaries, exhibits, binders, and tables of contents.
• Review court dockets to track, calendar, and monitor case deadlines, court dates, hearings, and discovery cutoffs and to provide timely reminders to the legal team.
• Draft and file pleadings using Illinois state (e.g., Odyssey) e-filing systems.
• Cover service of pleadings, discovery, complaints, and other documents.
• Schedule court reporters and coordinate depositions.
• Request and track subpoena responses for medical records and other third-party records, including communicating with providers, records custodians, and record-retrieval vendors.
• Communicate with clients by phone and email to gather information, provide case status updates, schedule appointments, and obtain signatures and supporting documentation.
• Maintain and organize physical and electronic case files, ensuring completeness and accuracy of electronic files in the firm's document management system.
• Coordinate with courts, opposing counsel, process servers, and outside vendors as needed.
• Perform accurate data entry and maintain records in the firm's case management system and provide general administrative support to the legal team.
• Other duties as assigned.

Required Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills, including a professional and empathetic telephone manner when working with clients.
• Strong organizational skills and attention to detail, with the ability to manage multiple deadlines simultaneously.
• Knowledge of Illinois court rules and procedures is required.
• Proficiency in taking and transcribing dictation.
• Excellent time-management skills with a proven ability to meet time-sensitive deadlines and adapt to changing priorities.
• Ability to function well under pressure and in a fast-paced, demanding environment.
• Able to maintain confidentiality and exercise discretion and good judgment.
• Able to work independently and as part of a team and to take direction from the Personal Injury Paralegal.
• A positive attitude, strong follow-through, and proactive problem-solving.

Required Technical Skills

• Superior working knowledge of Microsoft Word, Excel, and Outlook.
• Proficiency in Adobe.
• Experience with the Odyssey state e-filing system.

Education/Experience

• Minimum of 2 years of litigation legal assistant experience required.
• Bachelor's degree preferred; associate degree required.

This is a full-time position based in our Chicago office that will work a hybrid schedule of three (3) days per week in the office and two (2) days remote. Compensation for this position includes an hourly rate of $25 to $27, commensurate with experience, plus the role is eligible for a year-end discretionary bonus based on performance and benefits.