PERSONAL ASSISTANT

About the role

You will provide high-touch administrative, logistical, and personal support to multiple family households and the Family Office.

Responsibilities

• Enjoy supporting others through thoughtful coordination, follow-through, and attention to detail.
• Maintain discretion and professionalism when handling confidential family, household, and business information.
• Manage shifting priorities, competing deadlines, and time-sensitive requests with sound judgment.
• Communicate clearly and respectfully with family members, employees, vendors, and external contacts.
• Coordinate daily logistics and personal support needs for family members and family households.
• Support multigeneration care coordination, healthcare logistics, appointment scheduling, and related follow-up.
• Manage calendars, meetings, appointments, and event logistics to ensure timely execution.
• Arrange travel, transportation, ticket distribution, and related logistics.
• Oversee vehicle registration, maintenance coordination, vendor communication, and subscription support.
• Maintain mail, scanning, filing, records, and documentation for organized family office operations.
• Prepare memos, correspondence, and administrative materials with accuracy and discretion.
• Aid with errands, purchasing, procurement, personal requests, and related coordination activities.
• Provide basic technology support for office equipment, mobile devices, and common business applications.
• Plan events and social gatherings as needed.
• Perform additional duties as assigned.

Requirements

• High school diploma or equivalent.
• Five years of administrative, personal assistant, or family office experience.

Preferred Qualifications

• Associate or bachelor’s degree in business administration, hospitality management, communications, or a related field.
• Experience supporting high-net-worth individuals or families.
• Experience with multigeneration care coordination or healthcare logistics.
• Experience in a family office, private household, or concierge setting.

Physical Demands and Work Environment

• Must be able to lift and carry approximately 30 pounds unassisted.
• Must be able to sit or stand for extended periods of time while performing administrative and coordination duties.
• Must be able to perform repetitive motions and use fine motor skills to operate office equipment, computers, mobile devices, and related tools.
• Must be able to travel locally to complete errands, appointments, household visits, vendor coordination, and event support as required.
• Must possess and maintain a valid driver’s license and meet company driving standards.
• Must be able to provide occasional after-hours support for time-sensitive family or office needs as directed by management.