Personal Assistant

Key Responsibilities

• Manage and maintain a detailed calendar, including scheduling meetings, appointments, and events.
• Cookordination and booking reservations for meeting venues, restaurants, and travel arrangements as needed.
• Act as the primary point of contact for meeting coordination, ensuring all parties are informed and prepared.
• Ensure all residence permits remain active and collaborate with the People Ops team for renewal arrangements.
• Oversee and manage all aspects of household operations, ensuring smooth day-to-day functioning.
• Coordinate grocery shopping, meal planning, and inventory management.
• Schedule and supervise household staff, including maids, cleaners, and maintenance personnel.
• Manage household budgets, track expenses, and handle vendor payments (e.g., utilities, subscriptions).
• Organize and maintain household supplies, ensuring everything is stocked and in order.
• Address any household emergencies or issues promptly and efficiently.
• Act as a bridge and liaison for communication with the surrounding community.
• Aid in managing personal schedules, including workout routines, leisure activities, meals and social commitments.
• Research and coordinate personal development activities, such as finding language tutors, fitness trainers, or hobby instructors.
• Plan and organize personal events, trips, and vacations, including bookings and itineraries.
• Help manage personal errands, such as dry cleaning, gift shopping, and other ad-hoc tasks.
• Provide reminders and support for health-related appointments, medication schedules, and wellness goals.
• Act as a trusted partner in maintaining work-life balance and achieving personal goals.

Qualifications And Skills

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in using calendar management tools (e.g., Google Calendar, Outlook) and productivity software.
• Ability to handle confidential information with discretion and professionalism.
• Resourcefulness and problem-solving skills to address challenges independently.
• Familiarity with household management and personal errand coordination.
• Flexibility to adapt to changing priorities and schedules.
• Good English speaking skills.

Personal Attributes

• Proactive and self-motivated with a "can-do" attitude.
• Hightly detail-oriented and meticulous in task execution.
• Trustworthy, reliable, and able to maintain confidentiality.
• Friendly, approachable, and able to build strong working relationships.
• Patient and understanding, with a focus on supporting the employer’s well-being.