Permit Coordinator

Responsibilities

• Evaluate permit submissions and related materials to confirm they are complete and aligned with municipal requirements before further processing.
• Administer routine permits across building, plumbing, mechanical, electrical, right-of-way, and public works categories with accuracy and timeliness.
• Determine applicable permit charges, prepare billing documentation, receive payments, provide receipts, and maintain dependable financial tracking records.
• Update and manage permit databases, electronic files, and departmental records to preserve accuracy, accessibility, and completeness.
• Arrange inspections and serve as a communication link between applicants, inspectors, and City personnel throughout the permit process.
• Prepare and maintain correspondence, reports, files, maps, plans, and other administrative documents that support department operations.
• Respond to applicant inquiries by providing status information and notifying stakeholders when reviews or permits are ready for release.
• Investigate inconsistencies in applications, records, and supporting documents and take appropriate steps to resolve outstanding issues.
• Compile activity logs, statistical data, and periodic reports while also assisting with filing, mail handling, document preparation, and special assignments.
• Work with internal departments and outside agencies to exchange permit-related information while safeguarding sensitive and confidential records.

Requirements

• A high school diploma or equivalent is required.
• At least two years of administrative support experience, ideally in a setting involving public interaction, permitting, construction, planning, public works, or municipal services.
• Prior experience handling applications, permit documentation, records administration, or compliance-related support work is strongly preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, along with comfort using data entry and recordkeeping systems.
• Ability to interpret and apply City ordinances, codes, regulations, policies, and procedural guidelines.
• Strong written and verbal communication skills with the ability to provide attentive customer service in a public-facing environment.
• Excellent organizational skills, close attention to detail, and the ability to manage multiple tasks without sacrificing accuracy.
• Experience supporting general office operations such as administrative assistance, inbound call handling, reception, and document processing is beneficial.

Qualifications

• TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.
• We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
• TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.
• We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
• TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.
• We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Skills

• Microsoft Office applications proficiency (Word, Excel, Outlook).
• Data entry and recordkeeping systems.
• Interpretation and application of City ordinances, codes, regulations, policies, and procedural guidelines.
• Strong written and verbal communication skills.
• Organizational skills and attention to detail.
• Experience in public-facing environments and general office operations.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Access to top jobs, competitive compensation and benefits.
• Free online training.
• Company 401(k) plan eligibility.

Pay

N/A

Schedule

N/A

Benefits

• Medical, vision, dental, and life and disability insurance.
• Access to top jobs, competitive compensation and benefits.
• Free online training.
• Company 401(k) plan eligibility.

Robert Half

• TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.
• We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
• TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.
• We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
• TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.
• We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Equal Opportunity Employer

M/F/Disability/Veterans