Permit Coordinator

About the role

The Permit Coordinator gathers pertinent information from the AHJ (authority having jurisdiction) on the process and requirements of obtaining a building permit for projects in jurisdictions with basic permitting processes. Submits drawings and applications to the AHJ and monitors progress of the submittal for a timely approval all while keeping the team informed. This position works to develop relationships with local government.

Work performed primarily in an office setting. Most work performed on a computer while seated. Travel may be required. Ability to lift up to 15 lbs. Full-time Non-Exempt

Responsibilities

• Complete research and code calls with all applicable agencies to gather information pertaining to requirements for obtaining permits: building permits, sign permit(s), planning approvals, etc. for small projects with basic permit processes.
• Submits or arranges submission of projects to agencies for plan review/permitting once plans are complete.
• Initiates and follows up with agencies regularly to obtain status of plan reviews.
• Obtains requirements on pulling the required permits once required plan approvals have been received.
• Keeps client's spreadsheet, databases, etc. and BRR's database updated as required.
• Uploads and distributes plans as requested by the client for updating the project, bidding, and award distributions.
• Works with project team throughout the permitting process.
• Initiates Code Comment Response letters by modifying template to include all comments received. Provide to project team to gather responses.
• Coordinate contracts and fee proposals with internal project team, clients and consultants. Track and communicate approvals.
• Estimates permitting timelines through information gathered for each jurisdiction.
• Work to get projects permitted in time to meet projected schedules.
• Work with project team to ensure jurisdiction requirements are met.
• Responsible for general administrative responsibilities including, but not limited to, filing, copying, and other report completion.
• Perform other duties as required and assigned.

Qualifications

• A Bachelor's or Associate's degree preferred
• Prefer 3 - 5 years experience with professional service industry/architecture/engineering firm preferred. Permitting experience is a plus.
• A valid driver's license is required.

Skills

• Detail-oriented with a commitment to confidentiality and sensitivity to information.
• Must be able to work well with all levels of teammates.
• Project a positive, can-do attitude and have effective communication skills with all team members and management as well as clients and consultants.
• Must be able to handle multiple tasks, well organized and be effective in meeting deadlines.
• Previous administrative and general office experience necessary.
• Strong Microsoft Office - Word, Excel, Outlook skills, with basic office administration skills.