Performing Arts Office Assistant

Supports the Department of Music and the Department of Theatre and Dance within the Performing Arts Group by performing a range of basic office support activities.

Responsibilities

• Represents the Department of Music and the Department of Theatre and Dance in a positive manner with students, alumni, donors, faculty, staff, and all other members of the VCUarts community.
• Coordinates internal communications, answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
• Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.
• Establishes, maintains, processes, and/or updates files, records, and/or other documents.
• Performs specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines.
• Schedules or assists in scheduling appointments, meetings, and/or student-related events.
• Facilitates and attends Audition Days for the Department of Music in concert with the Music Chair and Admissions Coordinators; communicates with prospective students on audition-related questions and ensures appropriate recruitment and admissions materials are available.
• Assists with event preparation for the Department of Music and provides general administrative support for the Chair of the Department of Music.
• Maintains and orders office supplies and monitors the overall appearance of the office space and facilities.

Requirements

• Bachelor’s degree or equivalent combination of education, experience, and training.
• Experience in a fast-paced office environment.
• Proficiency in Microsoft Office Suite and Google Suite.
• Excellent time management and organizational skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• High level of attention to detail and accuracy.
• Positive attitude and professional demeanor.
• Demonstrated experience working in and fostering an environment of respect, professionalism, and civility with a diverse population of faculty, staff, and students, or a commitment to do so.
• Documented musical experience or background.

Preferred Qualifications

• Two or more years of experience in a similar role.

Pay

$20–$23 per hour

Schedule

29 hours per week on average, fully onsite.

Benefits

All VCU employee types are eligible for a wide array of benefits. Consult the benefits website for information on benefits eligibility according to employee type.