Office Assistant, Fine Arts Center (OPS Part Time)

Job Functions

• Pleasantly greeting and directing visitors
• Answering incoming calls on a multiline phone system and transferring accordingly
• Checking voicemails for main line and various staff members and transcribing messages
• File creation, scanning, photocopying, faxing
• Receiving and sorting incoming mail
• Running errands to other departments on campus and occasionally to off campus vendors as necessary
• Loading documents to departmental drives and EMS
• Inventory office supplies and create orders as necessary
• Maintain concession stand inventory, place orders, receive deliveries, and pickup supplies as necessary
• Maintain schedule of availability for shared use practice rooms and unlock/lock for Monday-Friday use
• Maintain inventory of table linens based on event schedule. Order, pickup and drop-off (on campus) and maintain organization of laundry room
• Maintain copies of purchase receipts and direct appropriately for payment processing
• Aids in bi-weekly timesheet reconciliation spreadsheet for employees
• Aid in event coordinators in preparing and distributing event paperwork, including signage, event notes, crew sign-in sheets, etc.
• Provide potential clients with basic facility rental information as directed by the Event Coordinators
• Office coverage when full-time staff are in meetings, managing events or at lunch
• Marginal functions: Occasionally assist with event set up, execution or clean up as directed by the Event Coordinators

Required Qualifications

• This position requires a background check.
• The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX.
• The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community.
• The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers.
• The University of North Florida does not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
• Carnegie UNF is a Carnegie Community Engaged Institution.