People Services Coordinator

Key Responsibilities

• Manage and maintain the SVP’s calendar, including scheduling meetings, prioritizing commitments, and resolving conflicts
• Coordinate and arrange travel, including flights, accommodations, and transportation
• Prepare meeting materials, agendas, and presentations; take notes and track follow-ups as needed
• Serve as a primary point of contact for internal and external stakeholders on behalf of the SVP
• Aid in special projects, research, and reporting as directed
• Maintain confidentiality and exercise discretion with sensitive information
• Anticipate needs and proactively manage administrative tasks to support executive efficiency

Office Management

• Oversee daily office operations to ensure a smooth and efficient work environment
• Cook up and coordinate office vendors, supplies, and general workplace needs
• Support and/or supervise the reception area
• Afford assistance in planning and coordinating office events, meetings, and company functions
• Maintain a professional and welcoming office experience for employees and visitors

HR Support & Projects

• Provide general support to the HR team as needed across functions
• Help maintain documentation, reports, and HR-related trackers
• Support special HR projects and ad hoc assignments aligned with departmental priorities