People Coordinator & Office Operations Associate (part-time)
Bluevine · Redwood City, CA · 3 wk ago
HybridAdministrative$28.37/hrPart-time
About the role
We are looking for a detail-oriented and service-driven People Coordinator & Office Operations Associate to support our Redwood City office. This role plays a critical part in delivering a seamless and engaging workplace experience while supporting a wide range of administrative and facilities-related needs. Reporting to the local People team and partnering cross-functionally, this role is ideal for someone who enjoys being the go-to person, thrives on keeping things organized, and takes pride in making the workplace run smoothly.
What You'll Do
- Facilities Support:
- Act as the on-site point of contact for general office upkeep and coordination of day-to-day facilities needs
- Perform day porter responsibilities including light kitchen and common area upkeep such as loading/unloading the dishwasher, stocking supplies, and tidying shared spaces
- Respond to employee service needs
- Coordinate and setup in-office lunches
- Help ensure the physical office space is welcoming, functional, and aligned with our workplace experience standards
- Workplace Experience:
- Curate and manage an engaging, inclusive, and productive office environment that supports employee well-being and collaboration
- Lead initiatives that enhance the in-office experience, including space planning, onsite events, and amenities that align with company culture and values
- HR Coordination:
- Greet and welcome guests and applicants and provide office tours
- Welcome and orient new hires during local HR onboarding sessions including completing their I-9 documentations
- Respond to routine employee HR and policy questions
- Lead the coordination of bi-annual employee volunteering initiatives
- Administrative Support:
- Provide administrative support to senior leadership, including calendar management and meeting coordination
- Process incoming and outgoing mail, including sorting, distributing, scanning, and filing documents appropriately
- Scan, upload, and maintain electronic records of mailed correspondence and documentation in company systems
- Coordinate mail handling and shipping activities with internal teams and external vendors or carriers
- Ensure timely routing of sensitive or confidential mail to appropriate recipients while maintaining confidentiality standards
- Additional Duties as Assigned:
- Perform additional administrative and operational duties as assigned to support team and business needs
What We Look For
- 1–2 years of experience in an HR, administrative, or workplace coordination role preferred
- Course work in Human Resources a plus
- Strong organizational skills and attention to detail
- Excellent interpersonal and customer service skills
- Professional, polished presence with a strong service mindset
- Comfortable serving as a welcoming and helpful face of the company for employees, candidates, vendors, and guests
- Comfortable working in a hybrid workplace with a minimum of two days on-site and managing physical workspace needs
- Proficient with basic office software such as g-suite (gmail, calendar, drive, docs)
- Demonstrated ability to handle confidential information with professionalism
New Hire Hourly Pay Rate
New Hire Hourly Pay Rate: $28.37/hr. - $34.04/hr.
Benefits & Perks (US Based ONLY)
- Excellent health coverage and life insurance benefits
- 401K with an immediate 3% company match
- PTO, Company Holidays, and Flexible Holidays
- Company-sponsored Mental Health Benefits, including 1:1 therapy
- Over $1,000 each year to spend on your personal wellness
- Monthly WFH stipends totaling over $1,000 annually
- Generous, paid parental leave covering up to 20 weeks of leave for birthing parents and up to 12 weeks of leave for all other parents
- Access to financial coaches and education sessions
- Weekly catered lunches and fully stocked kitchen pantries
- Community-based volunteering opportunities