People Coordinator & Office Operations Associate (part-time)

About the Role

We are looking for a detail-oriented and service driven People Coordinator & Office Operations Associate to support our Jersey City office. This role plays a critical part in delivering a seamless and engaging workplace experience while supporting a wide range of administrative and facilities-related needs. Reporting to the local People team and partnering cross-functionally, this role is ideal for someone who enjoys being the go-to person, thrives on keeping things organized, and takes pride in making the workplace run smoothly. This is a part-time role working 3 days per week onsite in Jersey City. Hours are 8:00 AM – 4:00 PM on Tuesdays and Wednesdays, with flexibility on the third working day.

What You'll Do

• Facilities Support: Act as the on-site point of contact for general office upkeep and coordination of day-to-day facilities needs. Order snacks and beverages for the office and for on-site events. Coordinate with ZeroCater vendor to manage weekly in-office meals, including adjusting headcount as necessary. Help ensure the physical office space is welcoming, functional, and aligned with our workplace experience standards.
• Workplace Experience: Curate and manage an engaging, inclusive, and productive office environment that supports employee well-being and collaboration. Lead initiatives that enhance the in-office experience, including space planning, onsite events, and amenities that align with company culture and values.
• HR Coordination: Manage end-to-end visitor coordination, including monitoring the system for upcoming visitor arrivals, sending visitor guides, registering guests with the building, and issuing access cards. Welcome and orient new hires during local HR onboarding sessions including completing their I-9 documentations. Respond to routine employee HR and policy questions. Lead the coordination of bi-annual employee volunteering initiatives.
• Administrative Support: Provide administrative support in the reservation and preparation of conference rooms for internal and external guests. Process incoming and outgoing mail, including sorting, distributing, scanning, and filing documents appropriately. Scan, upload, and maintain electronic records of mailed correspondence and documentation in company systems. Coordinate mail handling and shipping activities with internal teams and external vendors or carriers. Ensure timely routing of sensitive or confidential mail to appropriate recipients while maintaining confidentiality standards.
• Additional Duties as Assigned: Perform additional administrative and operational duties as assigned to support team and business needs.

What We Look For

• 1–2 years of experience in an HR, administrative, or workplace coordination role preferred
• Course work in Human Resources a plus
• Strong organizational skills and attention to detail
• Excellent interpersonal and customer service skills
• Professional, polished presence with a strong service mindset
• Comfortable serving as a welcoming and helpful face of the company for employees, candidates, vendors, and guests
• Comfortable working in a hybrid workplace with a minimum of two days on-site and managing physical workspace needs
• Proficient with basic office software such as g-suite (gmail, calendar, drive, docs)
• Demonstrated ability to handle confidential information with professionalism

Pay

New Hire Hourly Rate Range: $25.87 - $31.06 USD

Benefits

• Excellent health coverage and life insurance benefits
• 401K with an immediate 3% company match
• PTO, Company Holidays, and Flexible Holidays
• Company-sponsored Mental Health Benefits, including 1:1 therapy
• Over $1,000 each year to spend on your personal wellness
• Monthly WFH stipends totaling over $1,000 annually
• Generous, paid parental leave covering up to 20 weeks of leave for birthing parents and up to 12 weeks of leave for all other parents
• Access to financial coaches and education sessions
• Weekly catered lunches and fully stocked kitchen pantries
• Community-based volunteering opportunities