People and Culture Coordinator (Human Resources) - Full Time

Primary Responsibilities

• Aid in managing and coordinating all Team Member events.
• Assist as needed under the direction of leadership in People and Culture Office Administration.
• Perform regular day-to-day activities of People and Culture and assist in employment, training, and employee relations administration.
• Distribute incoming and outgoing mail.
• Create and distribute flyers and memos as directed by the Director of People and Culture.
• Answer the phone and respond to or refer inquiries.
• Order and stock supplies and forms.
• Perform other related duties as assigned or required.

Essential Duties

• Assist the Director or People and Culture Manager in day-to-day activities, special projects, and reports.
• Manage and coordinate employee sports, social, or recognition events and employee incentive programs.
• Conduct meetings in organizing employee events or other programs.
• Research, make recommendations, and determine budgets for employee-related activities or programs.
• Orient employees on eligible benefits and process timely enrollment, reporting of changes, processing claims, and termination of benefits for assigned area of responsibility.
• Process billings and assure proper and timely payment of benefit premiums for assigned area of responsibility.
• Administer FMLA process.
• Conduct new hire processing as it relates to benefits and/or recruitment.
• Assist Benefits Manager in coordinating all benefits-related events.
• Administer the Daily Buzz.
• Open the office daily, answer telephone, and take messages.
• Generate, post, and distribute flyers and memos under the direction of the Director or Manager.
• Respond to correspondence and inquires; complete verification forms.
• Process hotel room request forms and assist employees with other human resources-related requests or inquiries.
• Post notices, update hotel bulletin boards.
• Maintain department files and correspondence.
• Assist other positions in the department.
• Perform other related duties as assigned or required.

Other Duties

• Keep office clean and tidy.
• Order and stock supplies and forms, including handbooks.
• Process incoming and outgoing mail.

Working Conditions

• Normal office conditions.
• Walk through resort property.
• Travel between hotels and off property.
• Work hours must be able to work as set by the Director of People and Culture.
• Must be able to work in excess of 40 hours per week.

Mental And Physical Demands

• Must be able to prioritize and organize workload to ensure deadlines are met.
• Able to stand and walk to travel through the resort and conduct observations and orientation.
• Able to sit, bend, reach to do administrative duties.
• Able to lift and carry up to 25 lbs.

Communication Demands

• Must have strong verbal and written communication skills.
• Able to speak to large groups to do training or presentations.
• Able to effectively communicate over the telephone and in person.
• Able to write memos and procedures.

Minimum Qualification Requirements

• High school diploma or equivalent.
• College degree in preferred.
• Demonstrate diplomacy, creativity, organizational skills, and have a friendly and hospitable personality.
• Show strong administrative, communication (written/verbal) skills, and ability to multi-task.
• Be a self-starter.