People Administrator

About the role

The People Administrator plays a crucial role in supporting HR initiatives and ensuring smooth operations. They assist the People Business Partner in implementing HR programs, manage employee data, conduct onboarding sessions, and handle various administrative tasks.

Responsibilities

• Aid in the implementation of HR programs and policies aligned with business needs.
• Manage employee data in HRIS and maintain accurate records.
• Prepare documentation for employee relations and performance discussions.
• Digitize and file HR documents, track attendance, and manage new hires.
• Respond to employee inquiries and process verifications.
• Distribute payroll checks and resolve payroll discrepancies.
• Maintain work hours, manage shift data, and process pay adjustments.
• Handle employee status changes and coordinate internal transfers.
• Assist with W-2s, 401(k), I-9 compliance, and unemployment claims.
• Generate workforce reports and audit compliance materials.
• Manage employee status changes, including terminations, transfers, seniority updates, and IT-related notifications.
• Generate reports and summaries for workforce metrics, including attendance, turnover, daily/weekly headcount, and engagement.
• Handle I-9 exceptions while ensuring compliance with regulations.
• Assist with processing and responding to unemployment claims as needed.
• Follow up on terminations and ensure records are updated accurately.
• Contribute to the execution of corporate onboarding processes.
• Support internal communication efforts, such as newsletters, announcements, and presentations.
• Availability for flexible schedule changes based on business needs.
• Collaborate with cross-functional teams to gather information or help as required.
• Perform additional duties as required.

Qualifications

• High school diploma or equivalent.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 1–2 years of experience in an HR support or administrative role or related field.
• Bilingual in English and Spanish preferred.
• Strong attention to detail, organizational skills, time management skills, and ability to handle confidential information with discretion.
• Valid driver’s license required due to occasional travel within the location.
• Strong computer skills, including proficiency in Microsoft Office and HRIS platforms.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and ability to prioritize tasks effectively.
• Ability to effectively operate both independently and as part of a team.
• Flexibility to adapt to changing priorities and work schedules as needed.

Physical Demands

• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
• Primarily involves sitting, with occasional requirements to stand, walk, or lift objects to a certain weight.
• Work Environment: The role involves utilizing standard office equipment, such as computers, monitors, keyboards, mice, telephones, and other essential digital tools required for daily tasks.
• Mixed Indoor and Outdoor Environment: This position is primarily outdoors but may require occasional indoor work between locations for administrative tasks.
• Indoor duties may involve using computers and standard office equipment.
• Ability to work outdoors in fluctuating weather conditions, including exposure to sunlight, rain, wind, and temperature changes (hot, cold, rainy, windy).
• Tasks often involve manual labor or physical effort.

Skills

• Excellent communication and interpersonal skills with the ability to effectively communicate complex information to employees.
• Effective time management skills to complete tasks within project deadlines and maintain productivity.
• Ability to work independently as well as collaboratively within a team environment.
• Strong coordination skills and adherence to safety procedures are essential.
• Ability to troubleshoot and resolve issues efficiently.

Competencies

• Collaborative
• Detail-Focused
• Proactive and Responsive
• Trustworthy
• Strong Communication Skills