Pediatrics Division Administrative Assistant

Job Summary

The Department of Pediatrics is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and both domestic and international travel.

Key Job Responsibilities

• Affords support to providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Collaborates with senior management to define program goals and fiscal objectives
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff

Department

The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio – since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research.

Compensation

The starting hourly wage for the position is $24.00 per hour; but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

Required Qualifications

• Proficiency in Microsoft Office Suite and other relevant software applications
• Experience providing administrative support in an office setting is strongly preferred
• Coursework or training in project and/or organizational management may be considered in lieu of direct work experience
• Experience in a medical setting, preferably with scheduling or administrative duties
• Training in and knowledge of HIPAA regulations
• Experience providing office or administrative support in the UW or UW Health System

How to Apply

To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

Resume
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above.