Payroll & Workforce Administration Supervisor

Position Summary

The Payroll & Workforce Administration Supervisor will oversee all payroll processing activities while supporting key workforce administration functions including onboarding, employee records management, benefits administration, compliance, and employee relations. This role requires a strong understanding of construction payroll, certified payroll reporting, prevailing wage requirements, and multi-state employment practices.

Key Responsibilities

• Payroll Administration

• Manage weekly payroll processing for salaried and hourly employees.
• Manage Certified Payroll Reports in compliance with federal, state, and local prevailing wage requirements.
• Ensure compliance with Davis-Bacon Act, prevailing wage laws, union reporting requirements, and public works regulations.
• Review employee time records, job cost coding, and labor allocations for accuracy.
• Process garnishments, deductions, benefit contributions, and payroll tax filings.
• Clock payroll audits and respond to agency requests.
• Reconcile payroll-related general ledger accounts and support month-end close activities.
• Maintain payroll records and ensure compliance with all applicable regulations.
• Review and process quarterly and annual state/federal payroll reporting.

• Workforce Administration

• Clock coordinate employee onboarding, orientation, and new hire documentation.
• Maintain personnel records.
• Administer employee benefits and assist with annual open enrollment.
• Support employee relations, policy administration, and performance management processes.
• Aid in hiring activities.
• Ensure compliance with federal, state, and local employment laws.
• Support safety training documentation and compliance tracking.

Qualifications

• Required

• Minimum 5 years of payroll experience in the construction industry.
• Minimum 3 years of supervisory or leadership experience.
• Extensive Certified Payroll experience is required.
• Strong knowledge of prevailing wage regulations, Davis-Bacon requirements, and public works reporting.
• Experience processing multi-state payroll.
• Working knowledge of payroll taxes, wage and hour laws, and employment compliance.
• Proficiency with payroll software, HRIS systems, and Microsoft Excel.
• Excellent attention to detail, organization, and problem-solving skills.

• PREFERRED

• Bachelor's degree in Human Resources, Accounting, Business Administration, or related field.
• CPP (Certified Payroll Professional) certification.
• Experience with construction ERP systems such as Arcoro, Vista by Viewpoint, Foundation, Spectrum, or similar platforms.
• Union payroll experience.

What We Offer

• Competitive salary based on experience
• Comprehensive medical, dental, and vision benefits
• 401(k) with company match
• Employee Stock Ownership Program (ESOP)
• Paid vacation and holidays
• Professional development opportunities
• Stable, long-term career growth with a successful and expanding organization

Compensation

$75,000 - $85,000 annually, depending on qualifications and experience.