Payroll Tax Manager

Acrisure is a global Fintech leader empowering businesses and individuals with customized solutions across insurance, reinsurance, payroll, benefits, cybersecurity, mortgage services, and more. With nearly $5 billion in revenue and over 19,000 colleagues in more than 20 countries, Acrisure combines cutting-edge technology with human expertise to drive growth and innovation.

About the role

The Payroll Tax Manager leads Acrisure’s payroll tax function, ensuring compliance with federal, state, local, and Puerto Rico payroll tax regulations across more than 160 FEINs. This role oversees payroll tax operations, quarterly and annual filings, tax adjustments, year-end reporting, legislative compliance, and process improvements while providing leadership and technical expertise to the Payroll Tax team. The manager partners with Payroll Operations, Finance, HR, third-party vendors, and government agencies to ensure accurate tax reporting and minimize organizational risk.

Responsibilities

• Lead payroll tax operations across all federal, state, local, and Puerto Rico jurisdictions.
• Oversee payroll tax compliance for more than 160 FEINs.
• Ensure accurate quarterly and annual tax filings, including Forms 941, 940, W-2s, W-2Cs, and applicable state and local filings.
• Oversee balancing activities prior to tax filing submission.
• Ensure compliance with tax deposit schedules and filing deadlines.
• Own governance and approval of payroll tax adjustments.
• Review and approve complex payroll tax corrections and amended filing recommendations.
• Serve as the escalation point for complex tax notices, audits, and agency inquiries.
• Partner with third-party tax vendors to resolve significant payroll tax issues.
• Monitor federal, state, and local legislative and regulatory changes impacting payroll taxation.
• Evaluate business impacts and implement required payroll tax changes.
• Ensure payroll tax procedures, system configurations, and team processes remain compliant.
• Communicate legislative updates and provide guidance to Payroll and cross-functional partners.
• Lead, coach, develop, and mentor Payroll Tax team members.
• Provide technical guidance and serve as the team’s escalation resource.
• Oversee workload distribution, training, and performance development.
• Oversee year-end payroll tax activities including W-2 balancing, validation, corrections, and distribution.
• Maintain strategic partnership with ADP Tax Services (or third-party vendor).
• Review vendor performance and drive issue resolution.
• Lead initiatives that improve payroll tax accuracy, efficiency, and compliance.
• Establish and maintain internal controls.
• Identify automation opportunities and reduce manual processes.

Requirements

• 7–10 years of progressive payroll tax experience, including leadership responsibilities.
• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field (or equivalent experience).
• Expert knowledge of federal, state, local, and Puerto Rico payroll tax regulations.
• Experience overseeing payroll tax compliance across multiple legal entities and FEINs.
• Experience managing quarterly and annual payroll tax filings, including Forms 941, 940, W-2, W-2C, and applicable state and local filings.
• Experience overseeing payroll tax adjustments, reconciliations, audits, and agency correspondence.
• Experience managing third-party payroll tax vendors such as ADP SmartCompliance.
• Demonstrated leadership, coaching, project management, and process improvement experience.
• Strong analytical, communication, and organizational skills.
• Candidates should be comfortable with an on-site presence to support collaboration, team leadership, and cross-functional partnership.

Preferred Qualifications

• Experience supporting organizations with 100+ legal entities and complex payroll structures.
• Experience implementing legislative or regulatory payroll tax changes.
• Experience supporting payroll tax integration activities for mergers and acquisitions.
• Experience with Workday Payroll.
• Experience leading cross-functional payroll tax initiatives and process improvements.

Benefits

• Physical Wellness: Comprehensive medical, dental, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time.
• Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription.
• Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs.
• Family Care: Paid maternity and paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage.

Eligibility and waiting periods may apply to certain offerings. Benefits may vary based on subsidiary entity and geographic location.