Payroll Tax Manager

About the role

The Payroll (PY) Tax Manager will oversee US and Puerto Rico payroll tax operations, ensuring compliance with all relevant tax regulations across 50 states. Key responsibilities include maintaining accurate tax submissions, managing audits, collaborating with cross-functional teams, and providing expert guidance on complex payroll tax issues.

Responsibilities

• Possess expert knowledge and ensure compliance and reporting of US/Puerto Rico payroll tax regulations across all 50 states.
• Have consulting/advisory experience in tax treatment for Business Travelers Tax Program, Multi-State Tax Residency, and other multinational tax initiatives.
• Ensure compliance with US federal, state, and local tax laws in all 50 jurisdictions.
• Communicate regulatory changes to upper management and update systems and processes accordingly.
• Lead a payroll tax team and supervise tax specialists with a minimum of 4-6 years of supervisory experience.
• Oversee regular audits and assist the Payroll Tax Lead in resolving compliance issues and monitoring penalties or notices.
• Collaborate with the Payroll and Corporate Tax Teams for accurate and timely payroll tax liabilities processing.
• Review and approve reconciliations of state withholding and unemployment taxes monthly, quarterly, and annually.
• Serve as the primary contact for federal, state, and local payroll tax audits.
• Work closely with payroll system providers (e.g., ADP, Workday) to ensure correct tax setups, updates, and reporting.
• Maintain tax filings to meet accuracy and deadline requirements, including amendments and corrections for state and federal returns.
• Lead business analytics & AI tools to monitor performance, compliance, and measure payroll tax metrics outcomes.
• Provide expert guidance and support to the payroll team, Corporate Tax, Compliance, HR, and finance on complex payroll tax issues including equity taxation.
• Proactively identify enterprise risks and negotiate with internal and external auditors.
• Some travel may be required.

Requirements

• A minimum of 10 years of experience in US and Puerto Rico payroll tax.
• CPA (Certified Public Accountant) or Certified Payroll Professional (CPP).
• In-depth knowledge of federal, state, and local payroll tax laws and regulations, including IRS guidelines.
• Experience in a large, complex organization (e.g., 10,000+ employees and multiple entities).
• Experience with Workday Payroll and ADP or any other integration with third-party applications.
• Strong customer orientation and work ethic focused on exceeding expectations.
• Excellent written and oral communication skills in both English and Spanish.
• Ability to work independently in a fast-paced environment and collaborate with multiple stakeholders.
• Strong analytical and process diagnostic skills, capable of understanding both details and the bigger picture.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Qualifications

• Minimum of 3 years supervisory experience.
• Experience with federal, state, and local payroll tax laws and regulations.
• Experience with Workday Payroll and ADP or other integration with third-party applications.
• Strong customer orientation and work ethic focused on exceeding expectations.
• Excellent written and oral communication skills in both English and Spanish.
• Ability to work independently in a fast-paced environment and collaborate with multiple stakeholders.
• Strong analytical and process diagnostic skills, capable of understanding both details and the bigger picture.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Skills

• Expert knowledge of US and Puerto Rico payroll tax regulations.
• Consulting/advisory experience in multinational tax initiatives.
• Strong analytical and process diagnostic skills.
• Ability to communicate regulatory changes to upper management.
• Supervisory experience leading a payroll tax team.
• Experience with Workday Payroll and ADP or other integration with third-party applications.
• Strong customer orientation and work ethic.
• Excellent written and oral communication skills in both English and Spanish.
• Ability to work independently in a fast-paced environment.
• Ability to manage multiple priorities and meet deadlines.

Benefits

• Comprehensive benefits package including paid time off, medical/dental/vision insurance, and 401(k).
• Participation in long-term incentive programs.

Pay

$109,500 - $208,500 USD

Schedule

Hybrid