Payroll Tax Administrator

Job Summary

Perform detailed quarterly payroll tax reconciliations for Federal, State, OASDI, Medicare, and applicable local taxes.

Validate gross-to-net payroll accuracy and investigate payroll, tax, and deduction discrepancies.

Review year-end payroll adjustments to ensure compliance with IRS regulations and proper quarter application.

Responsibilities

• Conduct W-2 review and verification, including reconciliation of all wage and tax reporting.
• Identify and correct discrepancies before year-end processing, coordinating with district payroll teams.
• Prepare and validate payroll tax reporting files for State and Federal agencies, including EFW2/MMREF submissions.
• Troubleshoot reporting errors and ensure timely, accurate tax filing acceptance.
• Participate in district support and payroll training, conducting reviews, documentation walkthroughs, and user training sessions.
• Provide exceptional customer service while supporting multiple payroll teams during quarterly close and year-end payroll processing.
• Support retirement and voluntary deduction setups, verify deduction limits, resolve compliance issues, and assist with correction processing.
• Audit overtime calculations for compliance with bargaining agreements and FLSA requirements.

Requirements

• 5+ years of payroll processing, payroll tax, or payroll reconciliation experience.
• Strong experience with quarter-end and year-end payroll balancing.
• Experience reviewing W-2s, payroll tax reporting, and payroll compliance.
• Knowledge of Federal and State payroll tax regulations.
• Familiarity with FLSA requirements and retirement plans including 403(b), 457, and TSA deductions.
• Experience preparing payroll tax files for State and Federal reporting.
• Advanced Microsoft Excel skills, including data analysis and reconciliation.
• Excellent analytical, organizational, and problem-solving abilities.
• Strong communication and presentation skills with the ability to train and support end users.
• Experience supporting multiple entities, school districts, or large organizations is highly preferred.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.