Payroll Supervisor

Harris County Juvenile Probation Department (HCJPD) is the third-largest juvenile justice agency in the country and the second-largest department in Harris County, employing over 1,200 professionals dedicated to youth justice transformation and reform. HCJPD is committed to improving outcomes for youth, reducing racial disproportionality, and ensuring a safe environment for both staff and residents. We continuously innovate by implementing systemic changes to lower detention populations and promote positive youth development.

About the Human Resources (HR) Division

The Human Resources (HR) division provides overall policy direction on human resources management and administrative support to all staff. It oversees various actions to develop the human capital and talent of Harris County Juvenile Probation (HCJPD). This division is responsible for recruitment, hiring, benefits, compensation, organizational development, employee relations, and training. HR plays a strategic role in business management and the fostering of a positive workplace culture, which contributes significantly to HCJPD’s overall success.

About the Role

The Payroll Supervisor functions as a Payroll and Benefits Liaison for designated work-groups within the organization and will also work with other Harris County Departments. The Payroll Supervisor will provide auxiliary assistance to the Payroll Manager and maintain effective working relationships with all levels of management.

Responsibilities

• Accurately enters time and other payroll record keeping information into the Harris County DTE System on a daily basis to meet designated deadlines.
• Reviews payroll reports to identify and resolve discrepancies.
• Corrects and processes payroll errors and resolves payroll discrepancies.
• Produces payroll reports as needed.
• Leads, trains, and supervises the Payroll Specialists and ensures that they are productive and fulfilling their job duties.
• Processes paperwork associated with hiring, terminations, salaries/level increases preparation, incentives, work schedule, direct-deposits, W-4, name changes, leave status, position changes, etc.
• Assists new employees with completing insurance selection, beneficiary changes, add/drop dependents in STARS; in addition to sending email notifications to payroll specialists relating to cut-off dates for new employees.
• Assists with special requests from the Harris County Benefits department.
• Participates in New Employee Orientation regarding Payroll procedures and Employee Benefits.
• Completes necessary documentation for budget approvals relating to JPO/JSO/Bilingual incentives.
• Provides a timely response to employment verification requests and maintains the open position report.
• Supports internal and external audits.
• Responds to requests relating to employee records, time sheets, or other pertinent information during audits or as needed. Also, provides timely resolutions and assistance.
• Provides guidance related to STARS, Harris County Self Portal, agency intranet, and the Harris County payroll policies and procedures.

Requirements

• Bachelor's degree from an accredited college or university in Human Resources Administration, Business Administration, or a related field of study plus four (4) years of progressive work experience in payroll processing (as a payroll specialist).
• OR Master's degree in Personnel Administration/Human Resources, Business Administration, or a related field of study plus two (2) years of progressive work experience in payroll processing.

Qualifications

• Proficient use of the county payroll system.
• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Working knowledge of county, state, and federal payroll regulations.
• Able to effectively communicate payroll matters to members of the management team and department administration.
• Must be 21 years of age.

Additional Requirements

• Upon receiving a conditional job offer, all applicants must undergo a criminal background check and drug screening.
• All employees are subject to random drug and alcohol testing, as well as testing based on reasonable suspicion that the employee may be under the influence of a substance prohibited by the county’s drug and alcohol policy during the course and scope of employment.
• In the event of a public emergency declared by the county, staff may be assigned to other duties, facilities, or departments under the supervision of another county department.
• Employees in this position must possess and maintain a valid Texas Driver's license and maintain liability insurance coverage at least equal to the minimum amounts required by law.
• Certified copies of educational transcripts and/or college credits will be required during the hiring process.
• This position involves working with challenging youth where the use of crisis intervention and de-escalation strategies may be necessary to ensure the safety of both youth and staff.

Schedule

Full-time, grant-funded position. Typical hours are Monday - Friday, 8:00 AM – 5:00 PM. Hours may vary based on the needs of the department.

Pay

$76,460.80 annually.

Employment is contingent upon passing a background check and drug screen. Open position location: Human Resources (1200 Congress). Due to a high volume of applications, positions may close prior to the advertised closing date or at the discretion of the Hiring Department.