Payroll Supervisor

About the role

We are seeking an experienced and detail-oriented Payroll Supervisor to oversee payroll operations and ensure employees are paid accurately, timely, and in compliance with company policies and applicable federal, state, and local regulations.

Responsibilities

• Review weekly field payroll reports for accuracy and ensure timely payroll processing
• Maintain accurate payroll records, including direct deposit and non-direct deposit employee information
• Review new hire documentation and ensure payroll records are complete and accurate
• Update employee pay rates for annual merit increases and labor union increases
• Update quarterly PTO accruals
• Process weekly payroll taxes and ensure timely tax remittance
• Process employee garnishments and other payroll adjustments
• Audit certified payroll submitted by subcontractors, as assigned
• Interpret company policies and applicable government regulations affecting payroll
• Ensure payroll processes are efficient, accurate, timely, and compliant
• Complete payroll audits under the direction of the Controller
• Reconcile payroll and related liability accounts in the general ledger each pay period
• Oversee the payroll hold list and ensure appropriate follow-up and resolution
• Manage inactive employees in American Contractor
• Oversee OCIP enrollment activities
• Provide payroll information and respond to employee questions and requests
• Organize and facilitate weekly payroll team meetings to review updates, priorities, and responsibilities
• Provide guidance, feedback, training, and support to payroll team members
• Assist with the onboarding and development of new payroll team members
• Maintain current knowledge of payroll practices, regulations, and industry standards through continuing education and professional development
• Attend and conduct meetings as required
• Perform other duties and responsibilities as assigned

Qualifications

• Minimum of 1 year of professional experience as a senior member of a corporate payroll team or comparable payroll experience
• Strong knowledge of payroll processing, recordkeeping, and compliance requirements
• Experience handling payroll adjustments, garnishments, payroll taxes, and employee records
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office applications and accounting/payroll software
• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred
• Experience supervising or leading a payroll team
• Experience with construction payroll and certified payroll reporting
• Experience with union payroll and labor agreements
• Experience with American Contractor or similar construction management/payroll software
• Bilingual English/Spanish skills are highly desirable