Payroll Specialist - Short Term Temporary

Salary: $5,277.96 - $7,457.61 Monthly

Job Type: Temporary -- Classified Short Term

Location: District Office, CA

Department: Human Resources

Basic Function

Under the direction of the Vice Chancellor, Human Resources, the Payroll Specialist performs a variety of complex technical tasks in the processing of employee payrolls at the District Office.

Distinguishing Characteristics

The Payroll Specialist classification serves as a lead to other Payroll Technicians and performs the full range of payroll accounting, reporting, enters payroll information for assigned parts of the overall payroll for a College or the District Office.

Representative Duties

• Prepare and process classified, academic and management (confidential) payrolls; provide guidance to other payroll personnel in the preparation of payroll input documents; respond to inquiries regarding technical procedures and use of Banner H/R.
• Establish schedule for transmitting direct deposit payments for wages to the bank; coordinate the distribution of payroll warrants; reconcile direct deposit account; and analyze account deposits and debits.
• Assemble, tabulate, extend, balance and post District payrolls and related data; examine payroll transactions for accuracy and completeness including rate of pay, category of payments and account numbers; evaluate discrepancies in payments or records and perform adjustments as required; post, monitor and audit vacation and sick leave usage.
• Monitor and adjust employee annual wage statements for overpayments, third party sick pay, and workers' compensation payments.
• Maintain and update individual payroll records; audit files for mandatory payroll documents; earned benefits, voluntary deductions and long-term disability benefits records.
• Notify colleges to remedy delinquent records.
• Prepare, submit and monitor the required retirement reports; compute payment schedule and coding.
• Audit, compile, calculate and process payments in support of voluntary deductions to various private agencies including insurance companies, tax sheltered annuity carriers; serve as a resource for information regarding these activities.
• Research and respond to questions regarding District payroll policies and procedures; prepare responses to court or arbitration-ordered payroll data.
• Deposit federal and state withholding taxes for employee wages for each payroll processed by the District.
• Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies as required.
• Coordinate the processing of W-2 statements; annually balance W-2 figures.
• Provide authorized payroll information to public agencies, loan offices and insurance companies; verify earnings for employees as requested.
• Operate a variety of office equipment including a copier, calculator, fax machine and a computer.
• Research and verify financial and credit balance reports.
• Assist in the annual preparation and presentation of formal and informal workshops on payroll-related matters.
• Perform related duties as assigned.

Minimum Qualifications

A.A. Degree and five years of increasingly responsible experience in payroll or maintenance of financial accounting records.

Knowledge & Abilities

Knowledge of:

• Methods, practices and terminology used in payroll and bookkeeping
• Applicable Federal, State and local laws, rules and regulations.
• Rules, regulations and procedures of the Public Employees Retirement System (CalPERS) and California State Teachers Retirement System (CalSTRS).
• Principles and procedures of statistical record-keeping and reporting.
• Basic Math.
• Oral and written communications skills.
• Interpersonal skills using tact, patience and courtesy.
• Operation of office equipment including a computer.
• Research methods and report preparation techniques.

Ability to:

• Perform complex payroll and record-keeping procedures.
• Research and prepare a variety of payroll related reports.
• Perform mathematical calculations quickly and accurately.
• Operate a variety of office equipment including a computer.
• Maintain accurate and complete records.
• Prepare, submit and monitor reports to CalSTRS and CalPERS.
• Interpret and apply laws, rules and regulations related to payroll procedures.
• Respond to request and inquiries from District employees, government agencies and the public.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.