Temporary Payroll Specialist

Primary Purpose

Ensures accurate payrolls and record keeping.

Maintains strict confidentiality of all employee, department and University information gained/exposed to in the course of fulfilling job duties and responsibilities.

Job Category

Non-Exempt

Hiring Range

Pay Basis: Hourly

Subject to Grant Funding?

No

Essential Job Functions

• Responds to inquiries and resolves discrepancies involving simple to moderately complex financial transactions in a timely manner, requiring a general understanding of work-area policies and procedures.
• Acts as liaison with other departments, divisions, or organizations.
• Operates computers programmed with accounting software to record, store, and analyze information.
• Operates 10-key calculators and copy machines to perform calculations and produce documents.
• Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software.
• Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Reconciles or notes and reports discrepancies found in records.
• Accesses computerized financial information to answer general questions as well as those related to specific accounts.
• Generates reports to ensure timely information is available for management use.
• Scans and files forms and documents using electronic/manual filing systems to ensure appropriate document retention.
• Performs general office duties, such as filing, answering telephones, and handling routine correspondence.
• Receives, records, and banks cash, checks, and/or vouchers.
• Prepares and processes payroll information.
• Sets up and maintains payroll deductions.
• Resolves discrepancies in payroll records.
• Performs payroll calculations, such as retroactive pay, imputed income, garnishments, and/or leave adjustments.
• Computes deductions for income and social security taxes.
• Makes sure time and attendance records are accurate.
• Verifies accuracy of tax set-up data and resolves errors.
• Audits and corrects employee data based on tax forms, compensation actions, and government documents.
• Contacts customers or employees to collect overpayments.
• Tests programs or databases, corrects errors, and makes necessary modifications.
• Helps programmers and systems analysts test and debug new programs.
• Aids in developing training materials and procedures, and trains users in the proper use of hardware or software.
• Complies with federal, state, and company policies, procedures, and regulations.
• Completes special projects as assigned.
• Performs other duties as assigned or required.

Job Requirements

• Required Knowledge, Skills & Abilities:
• Knowledge: General knowledge of MS Office Suite (Outlook, Word and Excel).
• Basic knowledge of MS Access and/or other database reporting tools.
• Clerical - General knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service - General knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
• Economics and Accounting - Working knowledge of economic and accounting principles and practices, banking, and the analysis and reporting of financial data.
• Skills:
• Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Reading Comprehension - Proficient understanding of written sentences and paragraphs in work related documents.
• Speaking - Proficient skills in talking to others to convey information effectively.
• Critical Thinking - Basic skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Mathematics - Basic skills in using mathematics to solve problems.
• Time Management - Proficient skills in managing one's own time and the time of others.
• Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
• Abilities:
• Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Number Facility - The ability to add, subtract, multiply, or divide quickly and correctly.
• Mathematical Reasoning - The ability to choose the right mathematical methods or formulas to solve a problem.
• Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
• Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• Oral Comprehension & Expression - The ability to listen to, understand, and communicate information and ideas presented through spoken words and sentences so others will understand.
• Written Comprehension & Expression - The ability to read, understand, and communicate information and ideas in writing so others will understand.
• Physical Requirements:
• Speech Recognition - Must be able to identify and understand the speech of another person.
• Speech Clarity - Must be able to speak clearly so others can understand you.
• Near Vision - Must be able to see details at close range (within a few feet of the observer).

Required Education

High School Diploma or Equivalent

Major (if Required)

Required

Required Experience

• Two (2) or more years of related accounting support experience, or up to two (2) years of experience with an Associate's Degree or 60 college credits.

Preferred Qualifications

• Two (2) or more years of payroll-related experience.
• Kronos and Banner experience.

Is this a Safety Sensitive Position?

No