Payroll Specialist – Remote

About the Company

At Direct Meds, we prioritize care, trust, and solutions that focus on the individual. Headquartered in Salt Lake City, Utah, we are a fast-growing national team passionate about transforming the way people access the care they need. If you're driven by purpose and excited by growth, Direct Meds is the place to be.

About the Role

Direct Meds LLC is seeking a detail-oriented and experienced Payroll Specialist to support the accurate and timely processing of payroll for approximately 400+ employees. This role is responsible for administering payroll activities, ensuring compliance with federal and state payroll regulations, maintaining payroll records, and providing exceptional support to employees regarding payroll-related inquiries.

Responsibilities

• Process payroll accurately and on time for approximately 400+ employees in multiple entities and pay groups.
• Respond to employee payroll questions and resolve payroll-related issues promptly and professionally.
• Process new hires, employee terminations, pay rate changes, promotions, and other payroll transactions.
• Perform payroll audits to identify and resolve discrepancies before payroll is finalized.
• Administer wage garnishments, tax levies, benefit deductions, and other payroll withholdings.
• Reconcile payroll reports and ensure payroll records are accurate and complete.
• Support quarter-end and year-end payroll activities, including tax reporting and audits.
• Prepare payroll reports and maintain payroll documentation in accordance with company policies.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Partner closely with Human Resources, Finance, Benefits, and Accounting to ensure accurate employee data and payroll processing.
• Assist with payroll process improvements and support system enhancements that increase efficiency and accuracy.
• Maintain strict confidentiality of employee payroll information.

Requirements

• Minimum of 3 years of payroll processing experience or a similar payroll-focused role.
• Experience processing payroll for a mid-sized organization.
• Strong knowledge of payroll regulations, tax withholdings, garnishments, and payroll compliance.
• Experience with payroll systems and HRIS platforms; Rippling experience a plus.
• Advanced proficiency in Google Suite products (Google Sheets).
• Exceptional attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and customer service skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• CPP (Certified Payroll Professional) certification or FPC (Fundamentals in Payroll Certification) is a plus but not required.
• Continuous learner with a growth mindset.

Equipment Requirements

• A reliable personal laptop or desktop computer.
• A quality headset for virtual meetings and calls.
• High-speed internet connection.

Work Environment

This is a fully remote position operating in a fast-paced, high-growth healthcare environment. The role requires close collaboration with Human Resources, Finance, Benefits, and Accounting while maintaining strict payroll deadlines and confidentiality.

Benefits

• Medical, dental, and vision insurance offerings.
• Paid time off (PTO) and observed company holidays.
• Ongoing professional development and career growth opportunities.
• Opportunity to make a meaningful impact on employee experience and organizational growth.

Pay

Salary Range: $75,000–$95,000 annually. The base salary listed above represents a good-faith estimate of the minimum and maximum target for this position. Actual compensation offered may vary depending on the candidate's geographic location, job-related skills, experience, and education.

Why This Role Matters

Hiring a Payroll Specialist will strengthen payroll operations by improving payroll accuracy, providing backup coverage, reducing compliance risk, and ensuring employees are paid accurately and on time. This role will also allow payroll leadership to focus on process improvements, system enhancements, workflow optimization, and strategic initiatives that position Direct Meds for continued growth and scalability.