Payroll Specialist

About the role

The Payroll Specialist supports the accurate and timely processing of payroll for approximately 3,000 multistate employees. This role performs a variety of payroll support functions that may include time & attendance (T&A) review, absence administration, employee inquiry resolution, payroll data updates, and routine payroll corrections.

Responsibilities

• Employee Support: Serve as first point of contact for payroll inquiries from employees and managers, respond to questions regarding paychecks, taxes, deductions, and earnings statements, and manage payroll ticketing system and resolve issues within established SLAs.
• Payroll Data Administration: Process employee updates including direct deposits, W‑4 changes, tax withholding updates, address changes, and basic pay changes, audit employee data for completeness and accuracy, assist with retro pay calculations and payroll corrections, and monitor daily timecard activity and follow up to system discrepancies.
• Payroll Processing Support: Assist Senior Payroll Specialist with pre‑payroll audits, validations, and reconciliations, support bonus and variable compensation processing by preparing files, validating inputs, and assisting with imports, and assist with off-cycle check requests and payment corrections as needed.
• Compliance & Recordkeeping: Maintain accurate documentation of payroll changes and approvals, support payroll audit initiatives by providing requested information and reports, and ensure compliance with company policies and federal/state/local regulations.
• Project & M&A Support: Assist with data cleanup and validation during system changes or acquisitions, and participate in testing activities for system enhancements and updates.

Qualifications

Required: Strong customer service skills, excellent attention to detail and commitment to accuracy, and ability to manage competing priorities in a fast-paced environment.

Preferred: Experience with basic excel formulas, exposure to payroll, timekeeping, or HR operations, knowledge of multistate wage and tax rules, prior payroll experience, and prior experience handling payroll tickets or employee inquiries.

Skills

• Customer focus
• Detail orientation
• Communication
• Problem solving
• Data accuracy
• Team collaboration