Payroll Specialist

About the role

We are seeking an experienced Payroll Specialist to manage the end-to-end payroll processing for approximately 1,000 employees across multiple U.S. states. This role plays a critical part in ensuring accurate, compliant, and timely payroll operations, supporting employees, and partnering with HR, Finance, and other teams.

Responsibilities

• Process bi-weekly, semi-monthly, and monthly payroll accurately and on schedule
• Administer multi-state payroll processing, including state and local tax compliance
• Calculate wages, salaries, bonuses, overtime, tax withholdings, garnishments, and deductions
• Maintain and audit employee payroll records, including new hires, terminations, promotions, and job changes
• Ensure compliance with federal, state, and local payroll laws (FLSA, wage & hour, tax regulations)
• Manage payroll documentation such as timesheets, direct deposits, W-2s, W-4s, and payroll adjustments
• Respond to employee payroll inquiries, resolve discrepancies, and provide exceptional customer support
• Collaborate cross-functionally with HR, Accounting, Finance, IT, and external payroll vendors
• Ensure data integrity, confidentiality, and compliance with company policies

Requirements

• 2+ years of payroll processing experience, preferably in a high-volume, multi-state environment
• KRONOS / UKG Workforce Management experience preferred
• Advanced Microsoft Excel skills (VLOOKUP, Pivot Tables, formulas, data analysis)
• Strong knowledge of U.S. payroll laws, tax regulations, and compliance standards
• Certified Payroll Professional (CPP) or FPC designation (preferred)
• Exceptional attention to detail, accuracy, and problem-solving skills
• Strong organizational and time-management abilities with the ability to meet strict deadlines
• Excellent written and verbal communication skills
• Ability to handle confidential information with professionalism and discretion
• Experience working with payroll systems such as: ADP, U.K.G., Kronos, Paychex, SAP, Workday

Benefits

Competitive benefits include three (3) bonus opportunities, comprehensive health benefits, company-paid basic life, dependent life, AD&D, short-term disability, long-term disability insurance, a great 401(k) match, dental insurance, vision insurance, accident insurance, hospital indemnity insurance, critical illness insurance, and much more!