Payroll Processing Coord III

Responsibilities

• Exercising knowledge of University policy and procedures, performs non-routine and complex work associated with payroll operations, processing, reporting, troubleshooting, analysis, and reconciliation of payroll for 40,000 employees.
• Manages multiple priorities using problem-solving skills, communication skills, mathematical skills, and organizational skills to meet strict deadlines.
• Administers payroll with advanced analytical expertise, maintaining in-depth knowledge of University policies, collective bargaining agreements, and statutory and regulatory requirements.
• Conducts complex analysis of payroll results using Workday retro pay functionality to identify, calculate, and reconcile salary adjustments, retroactive earnings, and overpayments.
• Applies New York State Labor Law and NYSDOL guidance to determine compliant overpayment recovery actions, employee communication requirements, and repayment timelines.
• Independently researches discrepancies across multiple pay cycles, processes leave-related payments and off-cycle checks, and implements corrective actions with a high degree of accuracy, judgment, and regulatory compliance.
• Ensures accurate accounting and reporting of all payroll-related data, maintaining payroll integrity through multiple reports and data analysis.
• Prepares and maintains various payroll, financial, and statistical records to calculate and process accurate payroll transactions.
• Performs difficult or complex financial support work by reviewing and reconciling varied reports, computer-generated materials, and related data.
• Maintains departmental certificated payroll financial records and transactions related to payroll, data uploads, deductions, overpayments, leaves, tax withholding, retro pay, and extra compensation.
• Audit time and labor transactions using UKG to determine appropriateness and accuracy of time reporting and reporting codes for days/hours worked, ensuring compliance with University policies.
• Audits rejected hours for inactive employees and determines if hours are appropriate, works with timekeepers to close entries, and pays individuals who require payment.
• Prepares complex calculations for blended overtime rates for individuals with multiple employment records.
• Researchers leave accrual discrepancies and update time & labor with corrections.
• Produces unapproved time reports and contacts timekeepers to approve prior to the production of payroll.
• Audits employee transfers to determine if vacation or PTO payouts are due to the employee.
• Trains and assists timekeepers on time and labor approval (review, changes, exceptions, scheduling, and reporting).
• Counsels timekeepers on consequences, retroactive deletions, or entries to the time and labor system.
• Ensures timekeepers are aware of overpayments and/or underpayments, tax adjustments, and the effects on employees' pay that will result from such entries.
• Consults and counsels as a subject matter expert, faculty, staff, and students regarding University policies, procedures, and payroll issues, such as retirements, taxes, deductions, and vacation/sick time.
• Effectively communicates the impact of these events on the paycheck.
• Responds to requests for documents, such as pay statements and W-2 forms.
• Audits and approves payroll-related data/forms submitted by HR Service Center, Leave Administration, Labor Relations, and University departments to ensure accuracy of information processed in WDMaintains employee information database, such as address changes, social security numbers, direct deposit information, union deductions, parking, arrears, overpayment deductions, and federal and state tax withholding.
• Participates in projects as assigned by Payroll Manager/Assistant Payroll Manager. Assists team members by providing coverage for tasks during absences or heavy workloads.

Qualifications

• High school Diploma or equivalent required
• 2 years of relevant experience required; Or equivalent combination of education and experience required
• Experience with personal computer applications required
• Knowledge of Workday and UKG preferred
• Independent judgement and strong attention to detail required
• Advanced payroll knowledge preferred
• Experience with a multi-state and/or in-house payroll preferred
• FPC/CPP preferred