Payroll & Onboarding Specialist (Sunrise Ford of Fontana)

About the role

The Payroll & Onboarding Specialist is responsible for the accurate and timely processing of employee payroll and managing the onboarding process for new hires. This position serves as a key point of contact for employees and management regarding payroll, timekeeping, onboarding, benefits, employee records, and HR-related administrative matters. The ideal candidate is highly organized, detail-oriented, confidential, and comfortable working in a fast-paced environment with multiple deadlines. This position requires strong knowledge of payroll processes, and applicable federal and California employment requirements.

Responsibilities

• Process semi-monthly payroll accurately and timely for approximately 180 employees.
• Review and verify employee timecards, hours worked, overtime, meal and rest breaks, PTO, sick leave, bonuses, commissions, deductions, and other payroll adjustments.
• Review payroll reports prior to submission and identify and resolve discrepancies.
• Enter and maintain employee pay rates, compensation changes, promotions, deductions, and other payroll-related changes.
• Process new hires, terminations, transfers, pay changes, and other employee status changes in the payroll/HRIS system.
• Coordinate with managers and department leaders to obtain payroll approvals and resolve payroll questions.
• Maintain accurate payroll records and documentation.
• Assist with off-cycle payrolls, manual checks, final paychecks, and payroll corrections as needed.
• Maintain confidentiality of payroll information and employee personal and compensation data.
• Assist with payroll audits and provide reports as requested by management or accounting.
• Coordinate the onboarding process from offer acceptance through the employee's first day.
• Create and maintain employee profiles in ADP and other applicable systems.
• Ensure new hires complete required employment and onboarding documentation and trainings.
• Verify completion of required forms, including Form I-9, tax forms, direct deposit information, acknowledgments, and company policies.
• Coordinate background checks, drug testing, pre-employment requirements, and other applicable hiring procedures.
• Ensure new employees receive required handbooks, policies, benefits information, and company documents.
• Coordinate onboarding schedules with managers and department leaders.
• Monitor outstanding onboarding paperwork and follow up with employees and managers as necessary.
• Maintain complete and organized personnel files.
• Process final/termination checks.
• Assist employees with benefit enrollment and general benefits questions.
• Coordinate new hire enrollment and qualifying life event changes.
• Assist with open enrollment activities, including employee communications, enrollment paperwork, and benefit meetings.
• Maintain accurate benefit enrollment records and coordinate with benefit administrators and carriers as necessary.
• Monitor benefit deductions and assist with resolving payroll/benefit discrepancies.
• Maintain working knowledge of federal and California payroll and employment requirements.
• Assist with compliance related to wage and hour requirements, payroll deadlines, required employee documentation, paid sick leave, final pay, meal and rest periods, and other applicable employment requirements.
• Maintain required payroll and employee records in accordance with company policies and applicable laws.
• Escalate complex payroll, employee relations, or compliance matters to HR leadership or appropriate outside resources.