Payroll Officer

Reports to: Finance Director | FLSA Status: Non-Exempt

About the Role

Assures the smooth and efficient operation of a well-organized payroll office in a friendly and professional manner. Maintains accurate and updated records necessary for prompt and accurate handling of all payroll matters and local, state, and federal reporting.

Requirements

• High School Diploma and 4 years of payroll experience, including office practices
• Bachelor’s Degree in a related field preferred
• Proficiency in Microsoft Office and Excel
• Written and oral communication skills
• Ability to operate office machinery and manage multiple tasks
• Computer competence, typing, and proofreading skills
• Pleasant personality and cooperative attitude
• Physical skills and stamina to perform essential duties

Responsibilities

• Maintains a pattern of prompt and regular attendance
• Ensures primary workstation and responsibilities are covered at all times during the working day
• Demonstrates proficiency in typing, word processing, spreadsheet, database, internet, email, and other computer applications
• Develops, revises, and produces documents, reports, forms, and materials
• Maintains and manages files, records, office supplies, materials, and equipment
• Demonstrates appropriate verbal, written, and telephone communication skills
• Drafts and answers written correspondence on behalf of the supervisor
• Receives and returns telephone calls professionally
• Greets visitors courteously and handles routine office business
• Acts professionally, adheres to cultural diversity guidelines, and exhibits good public/customer service
• Complies with school, system, state, and federal regulations and policies, including the PSC Code of Ethics
• Maintains confidentiality of sensitive information and adheres to chain of command
• Maintains a professional appearance and improves knowledge and skills through workshops and staff development
• Shows initiative, assumes responsibility, and performs duties with minimal supervision
• Supervises and evaluates personnel assigned to the department
• Calculates and reconciles all payrolls, including maintaining employee leave accruals and balances
• Prepares reports and checks for proper agencies covering all deductions
• Enters, calculates, and completes reports for all wage garnishments
• Prepares and reports quarterly and annual state, federal, and other agency returns (e.g., taxes, W2, 941)
• Prints, sorts, and distributes payroll checks
• Calculates and processes deduction payments to vendors accurately and timely
• Maintains records and prepares electronic transmissions (e.g., TRS) accurately and timely
• Oversees maintenance of payroll files
• Assists employees with payroll questions and paperwork
• Works with school payroll personnel to ensure proper crediting of timesheets and overtime
• Performs other duties as requested

Pay

CCSS Classified Salary Schedule A19, 12 months. Salary is determined by multiplying the hourly pay rate by 240 work days per year, then dividing by 12 months. Steps are awarded with verifiable experience on the former employer's letterhead.

View the Classified Salary Schedule

Schedule

240 work days per year.