Payroll Manager

About the role

This position will oversee the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. The Payroll Manager will serve as the subject matter expert and escalation point to resolve payroll issues, and continuously improve processes and implement new initiatives as needed. This role requires strategic partnerships with internal/external customers and strong customer service skills.

Responsibilities

• Lead day-to-day operations of Workday payroll, time tracking, absence, and all related functions for multi-state bi-weekly US payroll companies.
• Ensure accurate and timely processing of payroll updates.
• Serve as the subject matter expert for payroll and all payroll-related projects.
• Act as escalation point to resolve payroll issues.
• Process standard and complex payroll transactions including retro calculations, manual adjustments, error resolution, and root cause analysis.
• Maintain payroll records and data for the calculation of payroll for multiple pay groups.
• Partner with HR and Benefits personnel to ensure employee data, compensation, and benefit deductions are correct and promptly funded.
• Partner with Corporate Tax and other Accounting team members to reconcile Workday payroll records to appropriate company-made payments during month-end close.
• Provide funding amounts to Treasury prior to bank draw.
• Ensure the accuracy of the account posting rules for all on/off-cycle payments.
• Facilitate audits by providing records and documentation to auditors.
• Input and manage garnishment information for employees in Workday once received by the appropriate state agency.
• Identify and recommend updates to payroll processes, service levels with third-parties, systems, and procedures.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Partner with HR on the employee worker's compensation process, in conjunction with the insurance broker.
• Ensure alignment between employer pay and worker's compensation.
• Complete necessary forms related to initiating claims and provide required wage statements.
• Work with Insurance & Risk to provide requested payroll information for insurance renewals and audits.
• Perform all other duties as assigned.

Requirements

• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field.
• Minimum of 8 years of relevant work experience within Payroll.
• Workday Payroll experience is highly preferred.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Knowledge of payroll regulations, laws, and processes.
• Proficiency in Microsoft Office Suite (specifically Excel).
• Strong analytical skills with a focus on process improvement and knowledge transfer.
• Ability to work in a fast-paced environment and manage well through ambiguity and complexity.
• Strong communication and interpersonal skills.
• Strong time management and organizational skills.
• Meticulous with the ability to multi-task and attention to accuracy.
• Ability to work independently and as part of a team.
• Ability to work with and maintain confidential information.

Schedule

Full-time position: Monday – Thursday (9 hours) & Friday (4 hours).

Benefits

• Medical, Dental, Vision, & Prescription Drug Coverage
• Voluntary Life Insurance for Employee, Spouse, & Child(ren)
• Employee Basic Life and AD&D Insurance – Company Paid
• Short Term & Long Term Disability – Company Paid
• 401(k) or Roth 401(k) Retirement Plan, plus a company match
• Flexible Paid Time Off
• And many other benefits not listed here

About Us

The WaterBridge group of companies is a fast-paced and growing organization. Our business lines include produced water handling and recycling, land management, and environmental solutions. Our employees provide essential services to unlock sustainable American energy production every day, and we are continually seeking dedicated individuals who thrive on both creativity and challenge to be a part of our team. We pride ourselves on our strong commitment to our employees and for creating a workplace where employees feel genuinely valued and connected.

At WaterBridge, we believe that our people make the difference! We are committed to providing our employees with personal development and growth opportunities. We've been leading the emergence and evolution of the midstream water sector since 2015, backed by our strong core values and operational excellence. WaterBridge owns and operates permanent, integrated water infrastructure networks to address the long-term produced water management requirements of E&P companies.

Core Values

• Safety: Safety is important. We demand a personal commitment at all levels within the organization. Everyone has the right and responsibility to speak up and stop any unsafe work being performed.
• Teamwork + Collaboration: We work with humility and courage to be a team player. We define success by contribution and not competition. We consider the impact we have on others before we act.
• Integrity + Trust: We honor our commitments. We demonstrate a propensity to trust and act in the very best interest of all. We do not tolerate dishonesty or intimidation.
• Authentic Communication: We are honest and respectful. We genuinely listen to each other and encourage healthy debate. We do not spin the truth, have hidden agendas, or hide information.
• Accountability for Results: We hold ourselves accountable and take responsibility for results, regardless of outcome. We learn from our mistakes, encourage feedback, and increase our capabilities. We do not overpromise or underdeliver.
• Entrepreneurial Innovation: Everyone is a leader: we “think big” in everything we do and encourage new ideas. We strive for continuous improvement and encourage responsible risk-taking. We do not play it safe due to complacency.