Payroll Manager

About the role

As the Payroll Manager, you will oversee the day-to-day operations and management of the Payroll Team. This includes managing and processing semi-monthly district and campus payroll to ensure accuracy and adherence to district, state, and federal policies and procedures; and ensuring accuracy of employees' accrual records.

Responsibilities

• Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers’ compensation payments.
• Balances the payroll accounts by resolving payroll discrepancies.
• Provides GL files to Accounting after resolving payroll/account discrepancies.
• Provides payroll information by answering questions and requests.
• Maintains payroll guidelines by writing and updating policies and procedures.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Maintains payroll staff by recruiting, selecting, orienting, and training employees.
• Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

Qualifications

• Education, Certifications & Experience: 5+ years of experience in Payroll with at least 3 years in management. Experience in a multiple company environment. Knowledge and experience with imaging and approval routing software. Proficiency in Microsoft Office with strong Excel skills. ADP workforce experience a plus.
• Ability to handle confidential information in a discreet, professional manner.
• Behavioral Competencies: Provides excellent customer service to both internal and external customers. Strong communication skills, both written and verbal, are essential. Strong orientation to detail and analytical skills. Solid problem solving skills and decisiveness. Proven leadership ability to build, motivate and maintain staff. Ability to manage a team and scale processes as headcount and locations increase. Ability to successfully manage multiple competing priorities simultaneously.

Background Checks

The incumbent in this position will be required to pass a criminal history background check. Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times.

Physical and Travel Requirements / Work Environment

This position requires local and in-state travel. It involves sitting for long periods, talking on the phone, standing, kneeling, stooping, and long periods of concentration. This position may involve lifting objects up to 25 pounds occasionally.