Payroll Manager

About the role

The Payroll Manager oversees all aspects of bi-weekly payroll operations, ensuring accurate, timely, and compliant processing for U.S. employees and supporting Canadian payroll as needed.

Responsibilities

• Lead end-to-end processing for multi-state payroll with accuracy, timeliness, and compliance.
• Oversee contributions, loan repayments, reconciliations, and coordination with plan providers.
• Manage child support, tax levies, and creditor orders, ensuring proper setup and remittance.
• Provide oversight or coordination for Canadian payroll; ensure compliance with provincial tax and statutory rules.
• Conduct internal audits, support external audits, and maintain audit-ready documentation and controls.
• Maintain and update SOPs, workflows, and internal controls to reflect current laws and best practices.
• Ensure adherence to federal, state, and local wage and hour laws, tax regulations, and reporting requirements.
• Manage system configuration, integrations, testing, and data integrity with HRIS/payroll vendors.
• Prepare payroll reports, GL files, tax reconciliations, and variance analyses for Finance and leadership.
• Address escalated payroll inquiries with professionalism, confidentiality, and strong problem-solving skills.

Requirements

• Strong knowledge of federal and multi-state payroll laws, tax regulations, and wage and hour rules.
• Experience processing 401(k) contributions, loans, and compliance reporting.
• Hands-on experience with garnishments, levies, and statutory orders.
• Proficiency with HRIS/payroll systems (Workday, ADP, UKG, Paycom, Ceridian, etc.).
• Advanced Excel skills and comfort with data analysis and reconciliation.
• Strong understanding of payroll audits, internal controls, and documentation standards.

Qualifications and Competencies

• Minimum 5 years progressive payroll experience.
• Minimum 2 years in a leadership or supervisory role.
• High school diploma or GED required.
• Deep understanding of payroll regulations, tax rules, and multi-state requirements.
• Ability to coach, develop, and manage payroll staff.
• Skilled at identifying discrepancies, interpreting data, and resolving complex issues.
• Able to explain payroll concepts clearly to employees and leaders.
• Continuously improves workflows and strengthens internal controls.
• Maintains strict confidentiality and handles sensitive information with discretion.
• Travel 0-10% - as required on an as needed basis.
• Must have reliable transportation and live within a commutable distance to one of the following cities: Atlanta, GA.

Education

• High school diploma or GED required.

Skills

• Deep understanding of payroll regulations, tax rules, and multi-state requirements.
• Ability to coach, develop, and manage payroll staff.
• Skilled at identifying discrepancies, interpreting data, and resolving complex issues.
• Able to explain payroll concepts clearly to employees and leaders.
• Continuously improves workflows and strengthens internal controls.
• Maintains strict confidentiality and handles sensitive information with discretion.

Physical Demands

• Sit for long periods of time.
• Use hands and arms to operate office equipment including but not limited to a keyboard, mouse and phone.
• Occasionally need to reach, stoop, stand or walk.
• See (close vision), hear, speak, and communicate verbally.
• Lift and/or move up to 10 pounds.

Work Environment

• No specific details provided.

Work Schedule

• This position requires the ability to work various shifts to accommodate business needs.
• Typically, between the hours of 8AM-6PM Monday through Friday and on weekends as needed.
• Travel is required 10% of the time.