Payroll Manager

About the role

Quantum Industrial Services Crawford Mechanical Services, a Quantum Industrial company, is a leading mechanical and plumbing contractor, with operations across multiple states, specializing in large-scale commercial and industrial projects. Our team delivers innovative solutions for critical sectors, such as data centers, semiconductor manufacturing, biopharma, aviation, oil & gas, and more. We are known for our focus on cutting-edge fabrication technologies, our commitment to quality craftsmanship, our strong client relationships, and above all, our culture. “We build people” is not just a catchphrase. We are a group of innovators, creatives, and craftsmen, who push boundaries and challenge the status quo. Our culture is centered around empowering our employees to reach their full potential by providing them with opportunities for growth, development, and personal and professional advancement. “We build people” who build amazing things.

The Payroll Manager is responsible for managing full-cycle, multi-state payroll and ensuring employees are paid accurately and on time. This role partners with Operations, HR, Benefits, and Finance to verify time, process payroll through Rippling, maintain compliance, reconcile payroll, and resolve employee payroll questions.

Responsibilities

• Manage full-cycle, multi-state payroll processing through Rippling.
• Receive and verify payroll information and approvals from Operations.
• Review time data for regular hours, overtime, double-time, PTO, sick time, and applicable wage-and-hour requirements.
• Import verified time and pay data into Rippling and review payroll reports before final submission.
• Audit payroll registers and reconcile payroll to the general ledger.
• Research and resolve payroll discrepancies quickly and accurately.
• Administer deductions, benefits contributions, garnishments, and other payroll changes.
• Ensure accurate payroll tax withholding and timely federal, state, and local filings.
• Process new hires, pay changes, and terminations while following state-specific requirements.
• Prepare certified payroll and prevailing wage documentation for applicable projects.
• Manage year-end payroll activities, including W-2 preparation and reconciliation.
• Serve as the primary contact for employee payroll questions and discrepancies