Payroll Manager

Payroll Manager

The Payroll Manager will lead and continuously improve Quaise's payroll function, ensuring accurate, compliant, and timely payroll operations across a rapidly growing multi-state workforce.

• Own end-to-end payroll processing for exempt, non-exempt, salaried, hourly, and field employees across multiple U.S. states, with the ability to support international payroll operations as the company grows.
• Ensure payroll is processed accurately and on schedule, including bonuses, commissions, equity-related payroll events, relocation payments, per diem, taxable fringe benefits, and off-cycle payrolls.
• Review payroll data for completeness and accuracy while maintaining appropriate internal controls and audit documentation.
• Reconcile payroll registers, benefit deductions, tax withholdings, and payroll-related general ledger activity with Accounting.

Payroll Compliance

• Maintain compliance with federal, state, and local payroll tax regulations and reporting requirements.
• Oversee state payroll tax registrations, unemployment accounts, local tax setup, and ongoing agency compliance as the company expands into new jurisdictions.
• Serve as the internal subject matter expert on FLSA, DOL, wage and hour laws, overtime requirements, prevailing wage considerations, and employee classification.
• Partner with HR to ensure exempt/non-exempt classifications, pay practices, and compensation programs comply with applicable employment laws.
• Monitor legislative and regulatory changes affecting payroll and proactively implement required updates.
• Ensure payroll processes are maintained in accordance with internal controls and support SOX readiness as the company continues to scale.

HRIS & Payroll Systems

• Lead payroll system implementations, upgrades, testing, and process improvements.
• Serve as the primary administrator for Paycom, overseeing payroll configuration, maintenance, and ongoing system optimization.
• Develop standardized payroll procedures, documentation, and internal controls that support scalability and audit readiness.
• Partner with HR and Finance to improve integrations between payroll, HRIS, benefits, timekeeping, and accounting systems.
• Identify opportunities to automate manual processes and improve payroll efficiency.

Employee Support & Business Partnership

• Provide payroll guidance and support to employees and managers regarding payroll, taxation, deductions, garnishments, leave payments, and earnings.
• Partner with HR on onboarding, offboarding, compensation changes, and organizational changes affecting payroll.
• Support internal and external payroll audits and respond to agency inquiries.
• Prepare payroll reports, analytics, and metrics for Finance, HR, leadership, and auditors.

Competencies

• Extensive knowledge of multi-state payroll administration, payroll tax regulations, and wage and hour compliance.
• Strong understanding of FLSA, Department of Labor regulations, and employee classification requirements.
• Experience administering complex payrolls, including per diem, bonuses, relocation payments, and other specialized compensation programs.
• Experience leading payroll system implementations or HRIS/payroll conversions; Paycom experience strongly preferred.
• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail.
• Able to maintain confidentiality while exercising sound judgment and discretion.
• Excellent written and verbal communication skills with the ability to build effective cross-functional relationships.
• Comfortable operating independently in a fast-paced, high-growth environment with evolving priorities.
• Proficient with Microsoft Office Suite, particularly Excel.

Education and Experience

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
• 7+ years of progressive payroll experience with responsibility for end-to-end payroll administration in a multi-state environment.
• Paycom implementation and administration experience strongly preferred.
• Strong knowledge of payroll tax regulations, FLSA, Department of Labor requirements, wage and hour laws, and employee classification.
• Experience leading payroll system implementations, HRIS/payroll conversions, and payroll audits.
• Demonstrated ability to partner cross-functionally and improve payroll processes in a fast-paced, high-growth organization.
• Certified Payroll Professional (CPP) certification preferred.
• Experience supporting high-growth engineering, manufacturing, energy, or other technically complex organizations preferred.