Payroll Manager

About the role

Founded in 1919, KJ has always looked to the future. With a talented team of professionals and a culture of continuous improvement, we deliver exceptional engineering, environmental consulting, and construction management services, with a focus on innovation and sustainability. Using advanced analytics, technology, and tools, KJ improves designs, reduces risk, and finds better ways to deliver projects from planning through construction. KJ is at the forefront of developing sustainable solutions for clients, including green infrastructure design, strategies to reduce energy use and environmental impacts, award-winning water reuse projects, and efficient construction management practices that ensure quality, safety, and on-time delivery. We are known for our dedication to industry-leading client service and tailored solutions.

Kennedy Jenks is seeking a Payroll Manager in Portland, Oregon to oversee accurate, compliant, and efficient payroll operations across our teams, functions, and business priorities. This is an opportunity where you are accountable for multi-state payroll processing, compliance, controls, reconciliations, and continuous process improvement. You’ll play a key role in ensuring employees are paid accurately and on time, payroll processes remain compliant and well-controlled, and payroll systems and workflows continue to evolve with the needs of the business.

Responsibilities

• Lead payroll processing: Oversee accurate and timely multi-state payroll processing, including deductions, garnishments, benefits, leave, adjustments, and off-cycle payments.
• Ensure compliance: Manage payroll tax compliance and monitor applicable wage and hour requirements, including FLSA and prevailing wage requirements.
• Maintain payroll controls: Reconcile payroll and related accounting entries, investigate discrepancies, and maintain quality assurance and internal control procedures.
• Manage systems and processes: Administer payroll, HRIS, and ERP systems and identify opportunities to improve workflows, automation, and data accuracy.
• Support audits and documentation: Coordinate payroll audits and maintain process documentation, SOPs, training materials, and other resources that support consistent payroll practices.
• Partner across the organization: Collaborate with Human Resources, Finance, managers, employees, and external partners to resolve payroll issues and support business needs.

Requirements

• Relevant experience: 5+ years of progressive payroll administration experience, including 2+ years in a Payroll Manager, Lead Payroll Specialist, or senior payroll role.
• Functional expertise: Strong knowledge of multi-state payroll processing, payroll tax compliance, wage and hour requirements, payroll reconciliation, deductions, garnishments, benefits, and leave administration.
• Communication and collaboration: Ability to work effectively with employees, managers, HR, Finance, auditors, and external partners while handling sensitive and confidential information.
• Problem-solving and execution: Strong analytical and attention-to-detail skills with the ability to investigate discrepancies, manage competing deadlines, and improve processes.
• Tools and systems: Experience with payroll, HRIS, and ERP systems and advanced Microsoft Excel skills, including PivotTables, lookup functions, data validation, reconciliation analysis, and exception reporting.
• Work style: Organized, proactive, dependable, and comfortable taking ownership of complex processes and sensitive information.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered.
• Experience: 5+ years of progressive payroll experience with multi-state payroll processing required.
• Areas of Knowledge: Multi-state payroll tax compliance, FLSA and wage and hour requirements, payroll accounting and reconciliation, internal controls, and quality assurance.
• Certifications, licenses, or professional registrations: CPP or FPC certification preferred but not required.
• Additional preferred qualifications: Experience in a project-based or professional services organization, prevailing wage administration, and payroll process documentation or workflow design.

Benefits

• Medical, dental, vision, life and disability insurance
• A health savings account
• A 401(k)
• Bonus programs
• Tuition reimbursement
• Employee ownership opportunity
• Professional registration support
• Business travel assistance
• Competitive paid time off and holidays
• An employee assistance program
• Additional programs that support your wellbeing and professional growth

Pay

Salary range for this position is anticipated to be $70