Payroll Manager

Essential Duties and Responsibilities

• Manage the complete payroll process for weekly or other payroll schedules.
• Accurately calculate wages, overtime, bonuses, commissions, per diem, shift differentials, prevailing wage, and other compensation.
• Review and validate employee time records for accuracy and completeness.
• Process new hires, promotions, transfers, pay rate changes, and terminations within the payroll system.
• Ensure payroll is processed accurately and on schedule.
• Maintain compliance with: Fair Labor Standards Act (FLSA), Federal and State wage and hour laws, IRS regulations, Department of Labor requirements, garnishment laws, child support orders, tax withholding requirements.
• Coordinate year-end payroll activities including W-2 processing.
• Prepare and report certified payroll when needed.
• Prepare and report OCIP and CCIP reporting.
• Maintain payroll records in accordance with applicable record retention requirements.
• Reconcile payroll registers with the general ledger.
• Prepare payroll journal entries.
• Aid Accounting with month-end and year-end close activities.
• Analyze payroll reports for accuracy and identify discrepancies.
• Aid with budgeting, labor cost reporting, and payroll forecasting.
• Maintain payroll software and employee payroll records.
• Cope with payroll system updates and testing.
• Identify opportunities for process improvements and automation.
• Respond to employee payroll questions professionally and confidentially.
• Resolve payroll discrepancies in a timely manner.
• Respond to verification on employment requests.
• Aid employees with tax withholding changes, direct deposit updates, and payroll-related documentation.
• Prepare payroll reports for management.
• Provide labor reports for project costing and financial analysis.
• Support internal and external audits by providing payroll documentation.
• Generate reports required by government agencies and company leadership.
• Collaborate with Human Resources regarding: Employee status changes, benefits deductions, paid time off, leave administration, compensation changes.
• Work closely with Operations to ensure accurate labor allocations and job costing.
• Lead payroll staff, if assigned.
• Develop payroll procedures and ensure consistent application.
• Promote continuous improvement within payroll operations.

Required Qualifications

• Minimum five (5) years of experience using computerized payroll systems (Paycor preferred).
• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum five (5) years of progressively responsible payroll experience.
• Minimum two (2) years of payroll leadership or supervisory experience preferred.
• Certified Payroll Professional (CPP) certification preferred.
• Experience processing payroll for multi-location organizations preferred.
• Experience with construction payroll, certified payroll, prevailing wage, union payroll, or project labor costing is highly desirable.
• Advanced Microsoft Excel skills.
• Knowledge of general accounting principles.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively with employees at all organizational levels.
• Demonstrated customer service skills.

Physical Requirements

• Sit for extended periods while working on a computer.
• Use hands and fingers to operate office equipment.
• Frequently speak and hear.
• Occasionally stand, walk, bend, and reach.
• Lift and carry up to 20 pounds occasionally.
• Maintain visual acuity necessary to review detailed financial documents and computer screens.

Work Environment

• Primarily performed in a professional office environment.
• Frequent use of computers, printers, calculators, and other office equipment.
• Occasional overtime may be required during payroll processing, month-end close, year-end processing, audits, and tax reporting periods.

Performance Expectations

• Accurate and timely payroll processing.
• Compliance with all payroll laws and regulations.
• Timely resolution of payroll issues.
• Accurate payroll tax reporting.
• Strong internal controls.
• Effective communication with employees and management.
• Continuous improvement of payroll processes.
• Positive collaboration with Finance, Human Resources, and Operations.